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Danish Refugee Council (DRC) Kampala, Uganda
13/11/2019
Contract
Supply Chain Manager (Re-advertisement) Job title:  Supply Chain Manager Reporting to:  Head of Support Services Location:  Kampala   Vacancy Open to only Ugandan Nationals.   Overall purpose of the role: The Supply Chain Manager is responsible for the overall country logistics and procurement operation in coordination with procurement and logistics staff in the field offices; providing support to DRC/DDG field operations and field based staff in training, guidance and standard operating procedures as set by the DRC. The incumbent must possess broad knowledge in the procurement and logistics processes, people’s management, finance, vehicles, inventories and monitoring of assets and activities. He/She plays a key role in implementation of the Supply Chain Module of DRC Dynamics through tailor-made training, mentoring, coaching, monitoring, and controlling correct usage of the module. He/She supervises the logistics and procurement unit in Country Office and provides technical support to area offices. The Supply Chain Manager may be required to travel to another duty station within the country at any time, at relatively short notice, depending on the operational requirement of DRC. The position will work in close cooperation with the Regional Supply Chain Manager for East Africa & Great Lakes Region. KEY DUTIES AND RESPONSIBILITIES Procurement Ensure DRC procurement guidelines are adhered to in all DRC offices. Actively engage and support the program teams in procurement planning to ensure timely delivery of project inputs and activities. Plan and engage with Project Managers to understand contract specifications and with suppliers to develop a profile of delivery capability, which results in effective market engagement. Identify, negotiate and implement contract & framework agreements, which result in efficiencies in line with financial and forecasting requirements. Maintain accurate auditable records of all procurement process, which result in high process compliance. Administer contract performance, including delivery, receipt, warranty, damages and insurance. Conduct efficient and collaborative procurements which are DRC and donor compliant (advice, tendering, evaluation award & contract management) and which result in a high value adding commercial outcome. Responsible for all Invitation to Bids at country coordination office. Build supplier, category and market understanding through performance management, research and stakeholder briefings, which result in the management of commercial issues throughout the procurement cycle. Assist DRC management in Contract & Supplier relationship management. Ensure weekly procurement tracker is shared consistently with all DRC to enable a close follow up of the procurement status. Logistics Prepares and reviews   budget   requirements   of   logistics   activities   and   directs   consolidation   of logistic budget. Implement DRC’s asset management strategies i.e. monthly updating of asset register, bi-annual physical asset verification, and annual insurance of assets. Ensure efficient asset and inventory management systems are in place and ensure that all procured items are accounted for and quality/quantity controlled in stock reports and asset inventory management system. Ensure DRC assets are safeguarded through asset tagging, insurance. Manage the asset disposal for the entire country program. Ensure a robust fleet management system and that any vehicle damage/accident is reported immediately and necessary follow up made. Continuously organise vehicle and equipment maintenance/repair schedule and value-for-money services to the vehicle fleet/equipment. Continuously monitor and keep records of vehicle fleet/motorcycles/generators fuel consumption through weekly reports. Consolidate and quality assure the monthly procurement and logistics reports for onward submission to Head of Support Services and Country Director. Ensure monitoring of use of purchased goods and materials. This will protect the DRC from incurring losses by minimizing fraud and waste. Assist the Country Director and Safety Coordinator in overseeing security of DRC premises. Coordination Exercise leadership and offer daily supervision of country procurement and logistics procedures. Ensure the realization and achievement of the Area Performance Indicators in procurement and logistics department. Daily supervision of the Kampala procurement and logistics staff and ensure their close cooperation with the departments for administration, finances, human resources and programs. Analyze Supply Chain Systems i.e. procurement, logistics and warehousing are working together to fill orders and deliver goods, services on a timely basis. On regular basis, assess and raise with management procurement and logistics staffing resource needs. Develop and maintain constructive and cooperative working relationships with colleagues and management. Build capacity and train DRC Uganda staff in DRC procurement and logistics processes to create a better understanding of procedure with an aim to improve service delivery. Prepare timely and accurate management information covering aspects of stakeholder engagement in the procurement process lifecycle which result in effective performance management and delivery of required outcomes. Compile and archive ad-hoc reports on observations concerning staff conduct/performance and use of organization’s assets; and DRC monthly reports on fuel, inventory, and equipment maintenance/repair and in stock reports. Actively engage in continuous professional development. Maintain and build capacity on DRC procurement and logistical processes with procurement, logistics, finance, program staff in the country and field offices. Ensure regular field support visits at minimum to at least 2 field offices every quarter. Experience and technical competencies:    At least 5 years’ procurement and logistics experience in a busy organization, preferably in an NGO setting. Must demonstrate professional experience in legal, administrative and operational aspects of Procurement and Logistics. Proven experience working with donor funded projects/ programs e.g.  EU, DfiD, SIDA, USAID, UNHCR & DANIDA among other donors. Experience in financial management of tendering processes and audits. Proven commitment to accountable practices. Good and clear communication and writing skills in English. A pro-active person who is able to work independently and at the same time a good team player. Excellent interpersonal skills and ability to work independently with minimum supervision. Computer literate (proficiency in MS word, excel). Detail oriented Education: A Degree in Procurement and Logistics. Supply or the equivalent professional qualification in procurement and supply. Languages: Excellent Communication skills in English required. Please note that Candidates who had previously applied for this position are discouraged from re-applying. Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on  22nd November 2019 . Equal Opportunity Gender Equality:  DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunity:  DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics. DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our: Professionalism, impact & expertise Humanitarian approach & the work we do Purpose, meaningfulness & own contribution Culture, values & strong leadership Fair compensation & continuous development Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.  Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport . Learn more ...
World Vision International Kaabong, Uganda
12/11/2019
Community Engagement & Development Assistant - Abim & Karenga Back ground World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below. Position: Community Engagement and Development Assistant (3 Positions) Report to: Assessment and Design Facilitator Location: Abim District (2) and Karenga District (1) Purpose of the position: The project office will be accountable for providing day to day implementation of planned project activities under the guidance of the project coordinator management and oversight of the implementation of the Sustaining Education Efforts in Karamoja (SEEK –Project) that aims to enroll and retain 15000 out of school children in 63 primary schools in Kotido and Kaabong districts by 2021. World Vision Uganda will work closely with community structures and local leadership to ensure project successes, ownership and sustainability in the targeted schools. Key Outputs/Responsibilities. Community Engagement and Design Processes Support in data collecting and community engagement on community perception on WV identity Support in disseminating of information in a message box and engage Support community in developing a community communication plan Support the Identification and engagement of key stakeholders at parish and sub-county level, Engaging local partners in the wellbeing activities. Support and supervise the starter groups in their community engagement and exploration of the local context in the focus areas. Support and supervise the assessment team on Identification of the most vulnerable in the focus areas and vulnerability assessment processes. Mapping capacity and resources of the community and community in Reflection and planning for base level at each step of critical path for the next step. Organize and support community summit at Parish level Support the community in setting community vision and priorities with starter groups members. Sponsorship Community engagement and RC Registration. Sharing the vision and priorities with the wider community for validation. Raising community awareness for sustainability and transition. Support and engage the community in Celebrating the efforts and solidarity of critical path steps completions. Manage Child Sponsorship communications and registration processes of RCs. Expeditiously follow up on all Sponsorship communications from NO and SOs. Registration of Children in sponsorship program and sharing their histories with SO. Qualifications: Education/Knowledge/Technical Skills and Experience Diploma and/or a Bachelor Degree in Humanities (Development studies, social sciences, SWASA, Economics, community development) Good knowledge and working experience of Karamoja context, a minimum of 1 year experience of direct implementation for development programs in Karamoja region. Work experience in sponsorship programs is an advantage. Work experience in Community engagements, Assessment and qualitative data collections especially using FGD & KII methodology. Knowledge of Local Language (Thur-Luo and Akarimojong) Ability to ride a motor cycle with a valid ridding permit is a MUST Should be a problem solver with high level of creativity and sensitivity to conflict Good knowledge of data collection techniques like conducting focused group discussions, key informant interviews and high documentation skills. Strong demonstrable skills on child protection issues and the national policies. Strong understanding of the child and adult safeguarding case management and reporting Good level of conflict sensitivity and mediation skills. Basic understanding of Qualitative and Quantitative data collection skills and analysis Community mobilization and engagement skills Reporting and documentation skills Problem solving and decision making skills. Ability to work in hard to reach context Flexibility with ability to set priorities. Team work Knowledge in computer Literacy Learn more ...
World Vision International Kaabong, Uganda
12/11/2019
Assessment and Design Coordinator Back ground World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below. Position: Assessment and Design Coordinator Report to: Regional Programme Manager Location: Kaabong District   Purpose of the position: To provide overall leadership, support and management of WV Uganda Area Assessment and Design Programmes within Abim and Karenga districts (Karamoja region) in line with WV policies, standards and strategy. Ensure accurate and timely responses in the principle areas of programme assessment and designing, accounting, human resource management, logistics and communication. Key Outputs/Responsibilities. Project planning, implementation and management: Leadership and Management: Lead and support Area assessment teams and partners to develop, implement, monitor and report program assessment plans and activities. Provide guidance on integration of advocacy and disaster/ risk management in field level programmes assessment and designs in line with WV strategy. Dissemination and support implementation of Partnership and National Office strategies, guidelines, initiatives and policies in the district. Steer the implementation of management decisions/recommendations in the assessment programs within the districts. Develop human resource development plan, and manage staff development/ growth in order to build a cadre of high performing staff among his/her team. Networking and Advocacy Build strategic partnerships, networks, coalitions and alliances at the district level and link it with national level strategic engagements. Spearhead, coordinate and promote district level advocacy, lobbying and influencing initiatives. Document lessons and learning’s from the district programmes and projects and link with national level advocacy initiatives Document lessons and learning’s from advocacy engagements Support partnership development at local and national level. Accountability and Quality Assurance In close collaboration with sector specialists, ensure quality program designs while following partnership standards, policies and protocols, including all relevant sections of the Field Financial Manual. In close collaboration with HR, ensure right programme staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development. Ensure that the programme staff based in remote locations receive care and support. Ensure adequate quality assurance processes while positioning programmes to meet defined programme quality standards. Ensure effective participation of project staff, partners and target communities/beneficiaries in program assessment and design approaches; coordinate implementation of LEAP assessment and DPA processes according to WV LEAP framework. Child Protection and Wellbeing In close collaboration with the Child Protection Lead, ensure that all staff and key stakeholders are oriented on the Child Protection strategic objective, CP standards and policy Ensure that all child and adult safe guarding and protection compliance standards and guidelines are fully met during the program assessment and design phase. Work with the District Leadership, child actors and other key stakeholders to ensure that CP ADAPT is conducted to inform child protection programing in the new Program Areas. Innovatively and creatively initiate multiple child protection projects geared at promoting enhanced protection of girls and boys Child Sponsorship Operations Effectively ensure sponsorship feasibility study is conducted to inform the new program assessment and designs. Effectively roll out of local and global Child Sponsorship initiatives and systems using the existing guidelines. Ensure local leadership, parents and guardians understand child sponsorship and effectively support and participate in its activities and processes. Support new programs to register RC and supply them as per the set deadlines and standards. Manage sponsorship logistics and risks that may affect establishment of an effective child sponsorship systems in the new programs. Streamline and ensure quality and timely Child Sponsorship related Communications from the Cluster to National Office, district stakeholders and Support Offices. Information Management Ensure necessary tracking, compilation, analysis and innovative use of programmatic data. Ensure timely compilation of monthly, quarterly and annual Programmatic Reports. Support Communications in preparation of marketing and informational material for WV and external donor stakeholders, Gender, Disability, Peace Building and Environment In close collaboration with Sector Specialists, ensure mainstreaming of crosscutting themes during designing of new programmes while following policies, technical guidelines and standards Ensure development of mechanisms/strategies for gender, peace building and environment mainstreaming in new programme designs. In close collaboration with HR and the Gender Office put in place mechanisms that ensure equitable opportunities for male and female staff, intentional mentoring and coaching of female staff for development and promote a gender responsive environment in the Cluster Ensure research and documentation on promising practices on gender, peace building and environment to generate evidence to inform programming and learning. Ensure integration of gender, peace building and environment issues in district advocacy engagements while providing linkage to national level strategic engagements. Qualifications: Education/Knowledge/Technical Skills and Experience University degree in any of the development discipline with a minimum experience of 3-4 years of working in assessment design and research monitoring and evaluation and reporting in a complex development program. Post graduate diploma in project planning and management is an added advantage. Good knowledge and working experience of Karamoja context, a minimum of 3 years’ experience of directly implementing education programming with good knowledge of current education challenges, policy guidelines among others. Should be a problem solver with high level of creativity and sensitivity to conflict Knowledge of and experience with a range of design tools and assessment techniques, including ability to develop effective system for data collection, analysis and dissemination. Good command of Ms Excel, and working knowledge of at least two statistical data management packages/software (quantitative and qualitative) eg SPSS, Nivio/Nudist. Must be able to work in a team and be prepared to lead and train subordinates Ability to work with inter-disciplinary teams and a wide range of program/project activities Certificate in post graduate project planning and management, valid ridding permit. Effective in written and verbal communication in English and spoken Ngakaramojong language. Valid riding permit Strong demonstrable skills on child protection issues and the national policies. Strong understanding of the child and adult safeguarding case management and reporting Good level of conflict sensitivity and mediation skills. Basic understanding of Qualitative and Quantitative data collection skills and analysis Community mobilization and engagement skills High level of reporting and documentation skills Problem solving and decision making skills. Ability to work in hard to reach context Flexibility with ability to set priorities Team work Learn more ...
RTI INTERNATIONAL Kampala, Uganda
11/11/2019
Smart Community Coalition- Facilitator Background: USAID and Mastercard launched of the Smart Communities Coalition (SCC) in January 2018. The Smart Communities Coalition (SCC) is a public-private effort seeking to transform the operating model in humanitarian contexts. Co-chaired by Mastercard and USAID, the SCC organizes and mobilizes stakeholders according to their core strengths to address three fundamental pillars – energy access, connectivity, and digital tools. SCC enables innovative, sustainable approaches to the delivery of basic services, creating hope and economic opportunity for the forcibly displaced and the communities that host them. Power Africa, a U.S. Government-led initiative coordinated by USAID, is spearheading efforts to provide energy access under SCC. Facilitator: The consultant will facilitate the SCC Annual Meeting, which will bring together SCC members (including some Power Africa partners) in late February or early March in Kampala for this annual gathering. Primary Responsibilities: Collaborate with USAID, Mastercard, other stakeholders to finalize agenda and participant pack for the annual meeting Facilitate the two-day SCC Annual Meeting in Kampala, Uganda Develop final summary of the Annual Meeting and outcomes of the meeting Minimum Qualifications: Bachelor’s Degree in training and development, communications, social science, or related field with 5 years of relevant work experience Experience facilitating small and large group trainings, meetings and workshops Excellent communication skills and ability (verbal and written) Prior experience in public speaking and good presentation skills To Apply: Qualified candidates are invited to apply via this link . Candidates are encouraged to apply as soon as possible. Only short-listed applicants will be contacted. RTI is proud to be an EEO/AA employer M/F/D/V. Learn more...