PATH
Kampala, Uganda
Finance and Operations Manager
Tracking Code
9736
Job Description
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, finance, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions—including vaccines, drugs, devices, diagnostics, and approaches to strengthening health systems worldwide.
The Finance and Operations Manager (FOM) will provide overall direction and leadership for all operations functions within PATH Uganda Country Program Office. Will be responsible for Finance and Accounting, Human Resources and Operations including facilities, procurement, banking and mobile money, information technology, organizational effectiveness and policies advisor. The position reports to the Country Director and is a member of PATH Uganda Country program Leadership Team.
ESSENTIAL FUNCTIONS
The Finance and Operations Manager will work towards meeting the strategic priorities of PATH Uganda Country program.
Finance & Accounting: The FOM is responsible for the management, maintenance and reporting of all financial data related to PATH Uganda Country Program. This includes annual budget development, monitoring and maintaining all financial information, providing management reports, working with project PADMs/Managers to track financial information, processing payrolls and payments and assisting with tracking of grants and contracts. The FOM assists in developing budgets for funding proposals and reports as well as reviewing, monitoring and overseeing private and government grant finances. S/he performs the annual accounting closing and reporting process and leads the annual financial audit.
S/he also manages all aspects of PATH Uganda country office bank account and general ledger for PATH. The FOM provides relevant recommendations related to finances in the overall organizational planning, policy development and implementation for the PATH Program. S/he serves as a resource to PATH, fundraising and other program staff on financial matters, policies, procedures and guidelines, and educates staff as required. The FOM works collaboratively with other members of the team to ensure that financial management processes in the field compliment and support project outcomes as well as long-term financial sustainability, and where necessary, designs financial management tools and processes to help facilitate this.
Human Resources: The FOM will be responsible for Human Resources and overseeing a range of functions including recruitment, performance management, training and employee relations. S/he will also be responsible for overseeing the team’s culture initiative and ensuring that we live up to our Shared Values as we strive for strong employee satisfaction and organizational excellence. S/he will oversee the team’s diversity, equity and inclusion objectives, create ongoing opportunities for relationship building and team cohesion, ensure process and tools support a decentralized organization and lead the ongoing evaluation process to assess progress.
Operations: S/he will reinforce consistency in the organization's policies and procedures and provide direction related to operations, as well as to ensure compliance with Uganda Government laws. S/he will lead the annual organizational planning and budgeting process. S/he will work with teams to establish and track measures that are indicators of progress and success. S/he will lead diverse activities and initiate solutions to challenges in order to improve organizational effectiveness. S/he will serve as team leader for the enhancement of systems and tools used by the team. S/he will be responsible for directing central administrative functions such as facility management, information technology, central filing and processing purchasing requests. S/he will oversee other operations staff.
Legal Affairs: Works closely with Legal Affair (LA) to ensure compliance with registrations, licensing, government statutory requirements. Works with LA to develop and execute agreements requiring LA’s review, such as teaming agreements, MOUs, and collaboration agreements.
Specific Duties and Responsibilities
Manage administrative, Finance, and professional staff, including training, professional development, establishing clear directions, setting “stretch” objectives, and overseeing the execution of day-to-day work.
Provide timely and accurate financial reports and analysis.
Develop and monitor budget and forecast plans, ensuring annual and strategic goals and objectives are met.
Lead PATH Uganda’s annual financial audit with both internal and external auditors.
Oversee general accounting duties, manage and oversee PATH bank account, income statement and balance sheet.
Oversee financial activities such as purchasing, processing invoices, negotiating, and contracting with vendors.
Ensure that programmatic commitments, PATH policies and procedures, and financial standards are met and managed for ethical compliance and adhere to Uganda laws.
Oversee Human Resource services, including but not limited to hiring, onboarding, training, compensation, employee relations, terminations and extended benefits.
Oversee the team culture initiative to ensure it is supported and we are living up to our Shared Values.
Make strategic decisions that may have program-wide impact and may bind the organization financially or legally.
Act independently and resolve complex issues within program area.
Minimize legal risk to PATH and ensure legal compliance with applicable regulations.
Required Experience
Master’s degree or equivalent qualification plus 8 years related experience, including 3 years managing operational functions.
Financial / Accounting, Operations and HR experience.
Experience using ERP systems, like ABACUS, Salesforce.
Experience with USAID funded projects
Experience generating financial reports and analyzing and interpreting data.
Experience developing and administering departmental budget or equivalent.
Experience managing and supervising a multidisciplinary team.
Experience developing, managing and implementing multiple projects and strategic goals.
Experience working with cross-functional teams across multiple organizational levels.
Fluency English is required.
Excellent communication skills including presentations, conversations, and documents.
Excellent interpersonal skills and experience building effective relationships at all organizational levels.
Experience managing a diverse and geographically dispersed team.
Expert knowledge of current and evolving trends in relevant disciplines.
Proficiency in synthesizing materials from multiple sources into a coherent and accurate summary.
Proficiency in working independently as well as jointly with colleagues on a team.
Accounting degree and CPA, ACCA or CFE certification, as well as non-profit GAAP accounting experience.
Understanding of best practices in non-profit management.
Leadership experience with organizational design and culture, human resources and improving organizational efficiency.
Multi-cultural or cross-cultural experiences are appreciated.
Flexibility with working hours.
Candidates must have legal authorization to work in Uganda
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Job Location
Kampala, Uganda
Company Location
Uganda, Kampala
Position Type
Full-Time/Regular
Learn more ...
24/11/2019
Full time
Regular Position
Finance and Operations Manager
Tracking Code
9736
Job Description
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, finance, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions—including vaccines, drugs, devices, diagnostics, and approaches to strengthening health systems worldwide.
The Finance and Operations Manager (FOM) will provide overall direction and leadership for all operations functions within PATH Uganda Country Program Office. Will be responsible for Finance and Accounting, Human Resources and Operations including facilities, procurement, banking and mobile money, information technology, organizational effectiveness and policies advisor. The position reports to the Country Director and is a member of PATH Uganda Country program Leadership Team.
ESSENTIAL FUNCTIONS
The Finance and Operations Manager will work towards meeting the strategic priorities of PATH Uganda Country program.
Finance & Accounting: The FOM is responsible for the management, maintenance and reporting of all financial data related to PATH Uganda Country Program. This includes annual budget development, monitoring and maintaining all financial information, providing management reports, working with project PADMs/Managers to track financial information, processing payrolls and payments and assisting with tracking of grants and contracts. The FOM assists in developing budgets for funding proposals and reports as well as reviewing, monitoring and overseeing private and government grant finances. S/he performs the annual accounting closing and reporting process and leads the annual financial audit.
S/he also manages all aspects of PATH Uganda country office bank account and general ledger for PATH. The FOM provides relevant recommendations related to finances in the overall organizational planning, policy development and implementation for the PATH Program. S/he serves as a resource to PATH, fundraising and other program staff on financial matters, policies, procedures and guidelines, and educates staff as required. The FOM works collaboratively with other members of the team to ensure that financial management processes in the field compliment and support project outcomes as well as long-term financial sustainability, and where necessary, designs financial management tools and processes to help facilitate this.
Human Resources: The FOM will be responsible for Human Resources and overseeing a range of functions including recruitment, performance management, training and employee relations. S/he will also be responsible for overseeing the team’s culture initiative and ensuring that we live up to our Shared Values as we strive for strong employee satisfaction and organizational excellence. S/he will oversee the team’s diversity, equity and inclusion objectives, create ongoing opportunities for relationship building and team cohesion, ensure process and tools support a decentralized organization and lead the ongoing evaluation process to assess progress.
Operations: S/he will reinforce consistency in the organization's policies and procedures and provide direction related to operations, as well as to ensure compliance with Uganda Government laws. S/he will lead the annual organizational planning and budgeting process. S/he will work with teams to establish and track measures that are indicators of progress and success. S/he will lead diverse activities and initiate solutions to challenges in order to improve organizational effectiveness. S/he will serve as team leader for the enhancement of systems and tools used by the team. S/he will be responsible for directing central administrative functions such as facility management, information technology, central filing and processing purchasing requests. S/he will oversee other operations staff.
Legal Affairs: Works closely with Legal Affair (LA) to ensure compliance with registrations, licensing, government statutory requirements. Works with LA to develop and execute agreements requiring LA’s review, such as teaming agreements, MOUs, and collaboration agreements.
Specific Duties and Responsibilities
Manage administrative, Finance, and professional staff, including training, professional development, establishing clear directions, setting “stretch” objectives, and overseeing the execution of day-to-day work.
Provide timely and accurate financial reports and analysis.
Develop and monitor budget and forecast plans, ensuring annual and strategic goals and objectives are met.
Lead PATH Uganda’s annual financial audit with both internal and external auditors.
Oversee general accounting duties, manage and oversee PATH bank account, income statement and balance sheet.
Oversee financial activities such as purchasing, processing invoices, negotiating, and contracting with vendors.
Ensure that programmatic commitments, PATH policies and procedures, and financial standards are met and managed for ethical compliance and adhere to Uganda laws.
Oversee Human Resource services, including but not limited to hiring, onboarding, training, compensation, employee relations, terminations and extended benefits.
Oversee the team culture initiative to ensure it is supported and we are living up to our Shared Values.
Make strategic decisions that may have program-wide impact and may bind the organization financially or legally.
Act independently and resolve complex issues within program area.
Minimize legal risk to PATH and ensure legal compliance with applicable regulations.
Required Experience
Master’s degree or equivalent qualification plus 8 years related experience, including 3 years managing operational functions.
Financial / Accounting, Operations and HR experience.
Experience using ERP systems, like ABACUS, Salesforce.
Experience with USAID funded projects
Experience generating financial reports and analyzing and interpreting data.
Experience developing and administering departmental budget or equivalent.
Experience managing and supervising a multidisciplinary team.
Experience developing, managing and implementing multiple projects and strategic goals.
Experience working with cross-functional teams across multiple organizational levels.
Fluency English is required.
Excellent communication skills including presentations, conversations, and documents.
Excellent interpersonal skills and experience building effective relationships at all organizational levels.
Experience managing a diverse and geographically dispersed team.
Expert knowledge of current and evolving trends in relevant disciplines.
Proficiency in synthesizing materials from multiple sources into a coherent and accurate summary.
Proficiency in working independently as well as jointly with colleagues on a team.
Accounting degree and CPA, ACCA or CFE certification, as well as non-profit GAAP accounting experience.
Understanding of best practices in non-profit management.
Leadership experience with organizational design and culture, human resources and improving organizational efficiency.
Multi-cultural or cross-cultural experiences are appreciated.
Flexibility with working hours.
Candidates must have legal authorization to work in Uganda
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Job Location
Kampala, Uganda
Company Location
Uganda, Kampala
Position Type
Full-Time/Regular
Learn more ...
Danish Refugee Council (DRC)
Kampala, Uganda
Risk and Compliance Specialist
Job title: Risk and Compliance Specialist
Reporting to: Country Director
Location: Kampala
Overall purpose of the role:
The Risk and Compliance Specialist will assist the finance and grant management team in ensuring all DRC Uganda operations are implemented within acceptable DRC and donor guidelines. Be the focal point for DRC Uganda on compliance matters.
KEY DUTIES AND RESPONSIBILITIES
Design, Implement and maintain testing systems to ensure that all field offices are following DRC procurement, administrative policies and accepted accounting principles.
Carry out quarterly internal financial reviews to ensure that DRC and donor guidelines are implemented and followed. This includes but not limited to finance, procurement and administration and involves monthly financial and non-financial transactions/documents reviews and providing feedback to line managers for action.
While using the Compliance Self Checks (CSC), assist DRC Uganda field and country offices in developing recommendations and action points to improve on gaps identified;
Carry out internal compliance assessments to ensure that DRC and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
Establish processes for the Finance and Grants team in consultation with Country Head of Support Services to ensure proper workflow, filing, and archiving of key documents is in place.
Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC and donor requirements are understood.
Quality assurance and provide input on day to day Project Cycle management process flows, As a member of the Risk Management Task force, input into CO risk registers and IL to ensure comprehensive reporting and escalation on risk and compliance.
Work closely with Country Head of Support to provide effective support in Counter Fraud measures to address Fraud Risk
Conduct partner capacity assessments and flag high-risk concerns to management and ensure mechanism is in place to monitor for sub-contracted partners.
Induct partner organizations in DRC rules and relevant donor requirements and monitor their performance for compliance.
Conduct partner reviews and ensure a system is in place for follow up action.
Conduct due diligence of partners and suppliers against main donor databases.
Maintain the audit recommendation tracking sheet and ensure timely reminders and follow with managements for implementation of the recommended actions;
Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes. Provide instruction on compliance issues at kick-off meetings throughout the country.
Support Management during start up or field office closures to flag and identify risk potential risk and areas of exposure to management.
Receive and review institutional and high-risk donor financial reports from budget holders prior to submission to donors.
Lead on external audits in the country and coordinate pre-audit document completion as per organizational audit policy.
Take Lead and coordinate donor capacity and system assessments.
Support the Country SMT by conducting of investigations where necessary
Any other task as given by the Country Grants Manager and Country Director.
Experience and technical competencies:
Proven ability to prioritize tasks and meet deadlines;
Proven experience working with the major donors, UN, ECHO, EU, BPRM, UNHCR & DANIDA among other donors;
Audit background;
Excellent computer skills. Proficiency in excel is a key requirement;
Excellent communication skills, calm and a good sense of humor;
Proven commitment to accountable practices;
Fluent in written and spoken English
Education:
Post graduate degree in Business Administration, Finance or Accounting
Degree in Accounting and at least 3years relevant experience with an international NGO in grant accounting.
Languages
Fluency in English.
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 29th November 2019 .
Equal Opportunity
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.
DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
Learn more ...
Risk and Compliance Specialist
Job title: Risk and Compliance Specialist
Reporting to: Country Director
Location: Kampala
Overall purpose of the role:
The Risk and Compliance Specialist will assist the finance and grant management team in ensuring all DRC Uganda operations are implemented within acceptable DRC and donor guidelines. Be the focal point for DRC Uganda on compliance matters.
KEY DUTIES AND RESPONSIBILITIES
Design, Implement and maintain testing systems to ensure that all field offices are following DRC procurement, administrative policies and accepted accounting principles.
Carry out quarterly internal financial reviews to ensure that DRC and donor guidelines are implemented and followed. This includes but not limited to finance, procurement and administration and involves monthly financial and non-financial transactions/documents reviews and providing feedback to line managers for action.
While using the Compliance Self Checks (CSC), assist DRC Uganda field and country offices in developing recommendations and action points to improve on gaps identified;
Carry out internal compliance assessments to ensure that DRC and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
Establish processes for the Finance and Grants team in consultation with Country Head of Support Services to ensure proper workflow, filing, and archiving of key documents is in place.
Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC and donor requirements are understood.
Quality assurance and provide input on day to day Project Cycle management process flows, As a member of the Risk Management Task force, input into CO risk registers and IL to ensure comprehensive reporting and escalation on risk and compliance.
Work closely with Country Head of Support to provide effective support in Counter Fraud measures to address Fraud Risk
Conduct partner capacity assessments and flag high-risk concerns to management and ensure mechanism is in place to monitor for sub-contracted partners.
Induct partner organizations in DRC rules and relevant donor requirements and monitor their performance for compliance.
Conduct partner reviews and ensure a system is in place for follow up action.
Conduct due diligence of partners and suppliers against main donor databases.
Maintain the audit recommendation tracking sheet and ensure timely reminders and follow with managements for implementation of the recommended actions;
Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes. Provide instruction on compliance issues at kick-off meetings throughout the country.
Support Management during start up or field office closures to flag and identify risk potential risk and areas of exposure to management.
Receive and review institutional and high-risk donor financial reports from budget holders prior to submission to donors.
Lead on external audits in the country and coordinate pre-audit document completion as per organizational audit policy.
Take Lead and coordinate donor capacity and system assessments.
Support the Country SMT by conducting of investigations where necessary
Any other task as given by the Country Grants Manager and Country Director.
Experience and technical competencies:
Proven ability to prioritize tasks and meet deadlines;
Proven experience working with the major donors, UN, ECHO, EU, BPRM, UNHCR & DANIDA among other donors;
Audit background;
Excellent computer skills. Proficiency in excel is a key requirement;
Excellent communication skills, calm and a good sense of humor;
Proven commitment to accountable practices;
Fluent in written and spoken English
Education:
Post graduate degree in Business Administration, Finance or Accounting
Degree in Accounting and at least 3years relevant experience with an international NGO in grant accounting.
Languages
Fluency in English.
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 29th November 2019 .
Equal Opportunity
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.
DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
Learn more ...
