7 Admin-Clerical jobs in Uganda jobs

Executive Assistant to the High Commissioner and Deputy High Commissioner B3 (L) (08/19 KPL) The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category :  Foreign and Commonwealth Office (Policy & Political roles) Job Subcategory  :  Private Office Job Description (Roles and Responsibilities)   Main purpose of job: To assist the High Commissioner and Deputy High Commissioner in their day-to-day work, including managing diaries, liaising with staff across BHC, managing external contacts and organising events.  This is a multi-faceted role which plays a large part in the wider life of the High Commission. Roles and responsibilities  Day-to-day tasks include: -       Diary management including setting up official meetings and managing internal schedules; -       Managing travel and accommodation arrangements of High Commissioner/Defence Advisor; -       Production, registration and dispatch of official correspondence and documents for meetings; -       Ad hoc support on IT, security and other areas; -       Budget management and oversight of spending; -       Event management, including a large role in organising the annual Queen’s Birthday celebrations. The EA to the High Commissioner also oversees the calendar of events at the official residence, managing events for the High Commissioner and coordinating others to ensure they deliver on official objectives.  Essential qualifications, skills and experience   Excellent level of written and spoken English Excellent organisation skills Working knowledge of MS Office Packages Ability to work under pressure and prioritise Strong communication and interpersonal skills Discretion and confidentiality Team Player Desirable qualifications, skills and experience   Previous PA experience Required competencies   Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace   Application deadline  :  28 June 2019 Grade  :  B3 (L) Type of Position  :  Permanent Region  :  Africa Country/Territory  :  Uganda Location (City)  :  Kampala Type of Post  :  British High Commission Starting monthly salary ()  :  UGX 4,523,426 Start Date:  15 August 2019 Other benefits and conditions of employment   Working patterns:     Monday to Thursday 0830 to 1700 lunch break of one hour Friday 0830 to 1300 no lunch break We will be willing to consider alternative working patterns for the right candidate, but this role is primarily office based. Annual Leave: All staff of the British High Commission are entitled to 25 days paid leave per year on commencement of employment. This increases to 30 days after five years continuous service. The leave year is 1 January to 31 December. In addition to annual leave, the British High Commission observes a number of Ugandan and British public holidays each year. In line with FCO policy, this is generally up to a maximum of 14 days. Additional information   Due to the nature of the role it is necessary that applicants be security cleared to DV.  Clearance can normally only be obtained by UK , USA, Australia, Canada and New Zealand  nationals (NOT DUAL NATIONALS) . Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position.  Employees recruited locally by the British High Commission in Kampala are subject to the Terms and Conditions of Service according to local employment law in Uganda. All applicants must be legally able to work in the country of application with the correct visa/status or work permit.  Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount. Reference and security clearances checks will be conducted. Any questions you may have about this position will be answered during the interview, should you be invited. Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:  https://www.gov.uk/government/publications/civil-service-competency-framework Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.    Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted. The British High Commission will  never  ask you to pay a fee or money to apply for a position. https://fco.tal.net/vx/lang-en-GB/mobile-0/channel-1/appcentre-1/brand-2/candidate/so/pm/4/pl/1/opp/9483-Executive-Assistant-to-the-High-Commissioner-and-Deputy-High-Commissioner-B3-L-08-19-KPL/en-GB

Senior HR & Admin Assistant Location:   Jinja, Uganda   Senior HR & Admin Assistant   Position: Senior HR & Admin Assistant Reports to: Human Resources Officer Supervises: Administration Assistant - HR Location: Jinja   Job Purpose :  The Sr HR/Admin Assistant is responsible for providing HR and administrative support to the Human Resource function in line with URC policies and Guidelines.   Specific duties and responsibilities: Human Resource Management Provide HR support through coordination of recruitment process such as advertising vacancies, collecting CVs, screening candidates, and setting up interviews for selected applicants with the relevant staff on the project, providing interview feedback. Ensure support staff enrollment in local benefit plans staff i.e. medical and group personal accident insurance service providers as appropriate and follow up invoices for payment. Provide support and follow up the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed. Maintain and update the project/personnel paper and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or need for historical information. Maintain an updated leave management data base.  Support the separation of employees due to resignation, termination and ensure that all the necessary exit documentation is completed. Set up appraisal schedules with line managers for probation & annual appraisal and follow up the submission of the appraisals. Administration Ensure Project vehicles have valid insurances; drivers have valid permits; insurance claims are timely processed. Identify and verify mechanical defects reported for vehicle repair and maintenance. Ensure effective management of inventory/stationary stocks and reconciliations in line with administration guidelines. Prepare and coordinate logistical arrangements for project staff travelling outside their region or for international visitors within the region. Provide monthly detailed reports.   Perform any other task assigned by supervisor and/ or Chief of Party. Required Experience and Qualifications Bachelor’s degree in Human Resource Management, Organizational/Industrial Psychology, Organizational Development or other relevant field A post graduate qualification in a related field is an added advantage 3-5 years’ experience working in a busy NGO or business environment with demonstrated Human Resources Management experience and high level of responsibility and integrity Demonstrated ability to work in teams. Desired Attributes Ability to multi-task in a high-paced environment Excellent interpersonal and written communication skills particularly as related to report development Proficiency with MS Office, with excellent MS Word and Excel skills Experience with USAID and donor projects is highly desirable Application Procedure : Qualified applicants should hand deliver  OR  send via E-mail their complete applications with a cover letter, curriculum vitae, certificate of good conduct required for the successful candidate, copies of academic credentials and contact information for 3 professional references by  Friday June 21 st , 2019  at 2:00pm addressed to:   Human Resource Coordinator University Research Co., LLC – Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O. Box 5053, Jinja, Uganda    Tel: +256 (0) 393 217 617, +256 200 300 900 E-mail:  HR-RHITES-EC@urc-chs.com   While we thank all applicants for showing interest. Only short-listed candidates will be contacted for interviews.   https://www.urc-chs.com/careers?gnk=job&gni=8a7883a86b3d6692016b4182710123c8

Administrative Coordinator Samasource - East Africa - Kampala, Uganda - Full Time Company Overview 25% of the Fortune 50 trust Samasource to deliver secure, high-quality training data and validation for the technology teams driving humanity forward. From self-driving cars to smart hardware, Samasource fuels AI. Founded over a decade ago, we’re experts in image, video and sensor data annotation and validation for machine learning algorithms in industries including automotive, navigation, AR/VR, biotech, agriculture, manufacturing, and e-commerce. Our staff are driven by a mission to expand opportunity for low-income people through the digital economy, and our social business model has helped lift over 50,000 people out of poverty. Role Summary. Samasource is looking for an Administrative Coordinator to create and nurture long-term relationships with our clients. We are looking for someone who loves people and loves solving problems. In this role, you will resolve any issues that arise to ensure customers are satisfied with our services. As the first point of contact for all customer enquiries. Your goal will be to help us safeguard our revenue and retain our customers.        Responsibilities Assisting in the recruitment process by setting up interviews, sending regrets to unsuccessful interviewees and maintaining related documentation. Assisting in the onboarding process for new employees and separation process for outgoing employees. Creating and maintaining employee personnel files and ensuring all employee related documentation is properly filed on time. Assisting in the performance management process for agents by managing the PIP system Entering data on the HRIS system. Leave Management – advising staff on how to navigate the self-service portal, ensuring all leave applications are made on the system and where necessary validating authenticity of sick notes submitted by staff. Deal with petty cash as and when required and ensure reconciliations are done at the end of the month. Receive and process all expense claim forms and requests for payments. Maintain cash payments book and update it on a regular basis by printing online bank statements. To be responsible for banking of cheques, act as a bank agent to withdraw money for operational use and carry out any other bank errands required. Provide assistance to the monthly management accounts processes. Proper filing of all source documents in an orderly and systematic manner to ensure proper record keeping. To be responsible for accurate asset tracking and ensuring all assets are labelled systematically and recorded in the asset register.  Any other duty assigned to you            Requirements. Proven 3-5 years of work experience in HR with strong Finance background·          Proficiency in Microsoft Office Suite. Professional attitude and appearance. Solid written and verbal communication skills. Ability to be resourceful and proactive when issues arise. Excellent organizational skills. Multitasking and time-management skills, with the ability to prioritize tasks. Excellent customer service attitude. Certification in Office Management is a plus http://samasource.theresumator.com/apply/jobs/details/aGxIFMl1ht?department=Samasource

Our strategic plan for growth has 3 objectives: to scale, spread, and strengthen. The Senior Manager, Global Research & Learning will strengthen research, analytics and learning across the organization ensuring that we continue to deepen impact, learn from new innovations, and build evidence for our advocacy efforts. Ensure excellence in research, learning and knowledge sharing.  As we expand you will ensure that our research is rigorous and data reliable. You will use LG’s data and other data and research to advise the best ways to strengthen the program and deliver lasting results in community health.    Drive learning from innovation. You will lead research and learning related to our health program innovations. You develop theories of change, design evaluation frameworks and create and verify data collection tools, analyze and interpret data, and ensure strong documentation and dissemination of results at key milestones. Research, analyze and write with rigor.  You will work with country and advocacy teams to identify and prioritize research needs, and then develop and oversee operational research studies and impact evaluations to improve programs and produce evidence for advocacy.  You and colleagues will write articles in peer reviewed journals contributing to filling priority knowledge gaps in community health. Build and strengthen research and learning. You will build the capacity of our teams in research, evaluation, learning and dissemination. You will develop RFPs for external evaluations and help build strategic research partnerships with other global health organizations, academic institutions, and government partners to further our learning and advocacy goals. Knowledge Management and Dissemination. You will create best practice systems and tools to document learning from research and program innovation and ensure the translation of this research for advocacy. Your background Technical chops. You have at least 7+ years’ experience as a researcher or in monitoring and evaluation focused roles in non-profits, social enterprises or foundations. You have a master’s degree or equivalent in related field such as public health, economics. PhD is highly valued. Research, monitoring and evaluation skills.  You have designed and led operations and implementation science research studies. You have expertise in evaluation design, best practices and both quantitative and qualitative methodologies. You have strong methodological and analytical skills with a track record of supporting program evaluations and research from project inception through post analysis and dissemination.  You have excellent proficiency with excel and statistical software (Tableau, STATA, SAS, SPSS, R) and survey software tools. You are familiar with publicly available data sets such as DHIS, MIS, DHS and others. Strategy & learning. You are a strategic thinker with experience developing theories of change, designing evaluation frameworks, building and testing data collection tools, analyzing data, and translating insights for program learning and advocacy. Writing & presentation skills.  You have demonstrated experience translating complex data into actionable recommendations, presenting complex information to a variety of stakeholders in a clear and concise manner, contributing to peer reviewed articles, and writing white papers and other internal briefs. You can write simply about complex topics and teach others to do the same.  Community health curiosity.  When it comes to public health, you’re a voracious reader.  You stay current on new research. You like asking tough questions and wading through information to answer them. Project Management. You are organized, have strong project management skills and are able to effectively manage multiple projects simultaneously and prioritize accordingly. Systems builder. You like creating strong systems, processes and tools for collecting, using and translating data. When you see a need for a better way, you keen to roll up your sleeves and make it happen! Collaborative spirit.  You actively listen and communicate.  You connect easily with your team and colleagues internally and externally.  You are keen to help others out and proactively look for ways to contribute. You can inspire your team, and you enjoy developing the capabilities of colleagues. Lives our values. You can thrive in our culture – you can demonstrate inclusion, integrity, innovation, quick footedness, collaboration, and accountability.   Research Publications. You have proven track record of publications as a lead author in high impact conferences and journals specific to community and public health research. Compensation A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity.  The opportunity to be your best while making lives better for those in need. Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.   http://jobs.omidyar.com/jobdetail.php?jobid=1174556

Our ideal candidate is an exceptional writer, has a knack for visual design and presentation, is savvy with social media, has experience working successfully pitching and placing stories in the media, and is a strong multi-tasker who can thrive in a fast-paced environment.  As the Communications Manager, you will work with internal and external resources to develop and share stories about our work and impact strengthening Community Health systems with audiences across the globe. This is a full-time role, based in Kampala, Uganda, and you can expect up to 25% travel across the country. Key Responsibilities Write and oversee the design of a biannual country report on our work in Uganda targeted to government audiences. Develop and implement a country-level communications strategy for national and district-level audiences, in collaboration with communications, advocacy and program staff in Uganda and the U.S. Regularly travel to the field to document compelling content and imagery about our work in Uganda, for both local and global audiences. This will include success stories, fact sheets, blog posts, emails, stakeholder reports, social media content, and more. Help create and post content on our WordPress website on a regular basis, and support curation and posting of content on social media platforms. Identify and cultivate key press contacts nationally and at the district level to generate strategic earned media opportunities that amplify both Living Goods’ work and government commitments to community health; assist with pitching and media relations. Provide internal communications leadership in Uganda, and identify communications tools and tactics that facilitate the sharing of important learnings and foster staff cohesion. Support the planning and execution of events, conferences and meetings hosted by Living Goods and external stakeholders, including supporting logistics, branding, presentation development, talking points and collateral development. Support a culture of learning and documentation by building the capacity of other staff in Uganda to effectively write and document programs through blogs and other vehicles to create an organizational culture supporting communications. Hire and manage external consultants and vendors and support consistent branding across field offices. Qualifications Exceptional written and verbal communication skills in English.  Expert-level presentation skills. You know how to write an effective success story, and are willing (and eager) to get dirty traveling to the field to document impactful stories about community health and the work Living Goods is doing. Minimum of 3 years’ experience in developing and implementing comprehensive communication tools and tactics (working with both print and digital media), ideally for an international development organization; background in community health issues a strong plus. Highly computer literate with the Microsoft Office Suite; expertise in the Adobe Creative Suite strongly desired. Strong experience with digital media, including website management (ideally WordPress) and with targeting influencers on major social media platforms like Facebook and Twitter. Experience developing press pitches and generating earned media. Strong media contacts at the national and district level highly desirable. Experience identifying and managing communications consultants, such as videographers beneficial. University degree in communications or related field. Compensation A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity.  The opportunity to be your best while making lives better for those in need. Life at Living Goods Living Goods is aiming to make disruptive changes, dramatically improving the lives of underserved communities. We think big, but we operate small and nimble. At Living Goods, you will have the chance to use your creativity and work with your teammates to conceive and test new ideas every day. If you work well in a dynamic, highly collaborative culture, if you set high standards for yourself and your colleagues, if you know how to fail fast and learn fast, if you meet challenges with calm determination and a sense of humor, you will thrive at Living Goods. See www.livinggoods.org/principles.   http://jobs.omidyar.com/jobdetail.php?jobid=1174545

Living Goods is scaling rapidly in Uganda. With growth comes the need to rigorously drive and improve the performance of our field operations and ensure continuous high impact interventions to the communities that we serve as well as health system strengthening. The Scale Manager will lead Living Goods Community Health workers (Community Health Partnership) expansion function; Will be responsible for the development and implementation of the expansion strategy and workplan. Will lead the team responsible for mapping areas that require addition CHPs, identify and recruit them. Will lead the engagement with the local and district administration in this process ensuring concurrence, buy in and their cooperation in process. Should have experience in Community Health work especially the engagement with Village Health Teams (VHTs) or similar community-based structures strengthening Community Health Systems and engagement with the district leadership. You will have extensive experience in leading and driving field teams You are an experienced communicator and problem solver, able to bridge gaps between your team members across Uganda and the HQ in Kampala. The Scale Manager will be based in Kampala with frequent travel to the field across the operational region. Primary location will be Kampala Headquarters You will spend approximately 70% of your time in the field and 30% of time at HQ in Kampala. Key Duties and Responsibilities Strategy, Planning and Coordination Develop annual expansion strategy and workplan to meet growth targets for each year, detailed action plans to achieve targets and set priorities.  These will require market analysis, resource assessments, and risk evaluations. Coordinate activities and resource needs with branch teams and HQ departments involved in expansion.  Prepare branch teams for expansion, identify and problem-solve issues/challenges for each branch and/or expansion. Guide development of well-organized team workplans to minimize delays and safeguard timely expansion. Build trust and community partnerships among health facilities, community and religious leaders, as this team is the first to represent Living Goods.  Performance Management Build a high performing, empowered team and increase their capacity.  Ensure they feel valued and address their needs by removing barriers.  Conduct performance reviews, support performance improvement and personal professional development. This will include identification of areas for improvement and supporting the teams through training, mentorship and development for performance tracking and management tools. Maintain the team’s focus on the importance of their work, ensure a high level of service quality, provide supportive supervision and set clear expectations.  Conduct spot checks on mapping and expansion activities to ensure that teams are correctly carrying out activities and supporting them to identify areas of opportunity. Ensure the implementation deadlines are met. Reporting and Financial Management Draft and submit scale up (mapping and expansion) monthly reports highlighting achievements against planned activities, barriers and updated annual projections against targets.  Produce detailed workplans and progress reports required monthly on progress of mapping, recruitment, and trainings.  Create annual budgets.  Monitor, approve, and report on monthly budget performance.  Address variances and recurring expense issues.  Establish cost controls and identify cost savings/reductions to increase value and impact. Review and approve monthly requisitions and accountabilities.  Provide requisitions before the new month begins and expense reports prior to the end of the month. Ensure accountability and cost-effective management of Living Goods’ resources. Qualifications, Skills and Experience Clinical or public health degree. Masters degree preferred 3+ years management experience managing teams of 5+ staff including track record of developing field-based teams. Prior work experience of implementing public health or community-based projects at district level is a plus. Results-oriented and strong track record of achieving KPIs Ability to analyze and use data to inform decision-making Strong project and operations management skills. Impeccable track record of integrity Fluency in English is required.   Ability to conduct business in Luganda and other local languages preferred. Compensation A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity.  What is Living Goods? Living Goods supports networks of ‘Avon-like’ micro-entrepreneurs who go door-to-door teaching families how to improve their health and wealth while selling affordable, high-impact products like basic medicines, fortified foods, water filters, clean cook stoves, and solar lights. Living Goods seeks nothing less than a disruptive reinvention of distribution in emerging markets, through networks of franchised micro-entrepreneurs who leverage Living Goods’ brand, buying power and mobile marketing tools to deliver vital products at accessible prices to the people who need them most. By combining the best practices from the worlds of micro-enterprise, franchising and public health, Living Goods is creating a fully sustainable system to improve the health, and wealth, of underserved communities. Living Goods has been featured in The New York Times, NBC News, The Economist, and The Huffington Post. Check out these articles and more on our press page. For more information about Living Goods, please visit: www.livinggoods.org and follow us @Living_Goods http://jobs.omidyar.com/jobdetail.php?jobid=1174549

Receptionist (Temporary) at Andela  (View all jobs) Kampala, Uganda Title:  Receptionist (Temporary) Type : Contract Location:  Kampala, Uganda Job Summary Accountable to ADU LTD  for effective & efficient administrative and front desk support to staff and clients within the ADU. Work as an integral part of a multi-disciplinary team to support clients through the delivery of ADU Uganda core Values. Responsible for the Provision of an effective and timely, administrative, clerical & offices support services. Key Duties Customer Service: Act in a professional manner at all times when dealing with internal & external clients Positively promote the organisation both internally & externally. Be prompt and provide courteous service to clients, colleagues and the broader community Maintain confidentiality on all issues relating to the Organisation, the clients & fellow colleagues. Treat all clients with respect & equality, whilst being responsive to their needs Maintain a professional and appropriate telephone manner and be responsive to telephone inquiries Administrative Support Responsible for coordinating administrative work of Facilities Department  in a professional and orderly manner Ensure  compliance  to all relevant operational policy and procedure under facilities   Regularly review contacts on staff contact sheet and duty phone to ensure accuracy. Responsible for the provision of reception duties, coordination of telephone services customer service . Perform other tasks as required including; maintain stock of stationary, organization of appointments, general filing, photocopying, laminating and mail in and out etc. Manage Guest App- Guesty Perform any other duties as requested by  management Technical Skills & Application: Contribute to the effective management of the office facility by supporting the Facilities and Ops Department. Oversee  the security of the front  office. Ability to operate and undertake maintenance of all office equipment/printers. Ensure good occupational safety is applied to the general working area; encouraging and supporting the premises officer in raising issues and identifying / reporting all health and safety hazards Teamwork and Communication: Be aware of, and practice according to, the ADU’s aims, objectives & core values Demonstrate the ability to work positively within a team to achieve team goals and work harmoniously and effectively with other team members to achieve service delivery excellence Continually strive to improve working methods, practices and working relationships within Qualifications and Skills: University  degree in Office Administration or its equivalent Excellent organisational skills are vital, along with a positive and friendly attitude   https://boards.greenhouse.io/andela/jobs/1693567