6 Business Administration Jobs in Uganda jobs

Finance Officer-Kampala-National Position   Finance Officer-Kampala - Norwegian Refugee Council The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.  The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs    Job description Responsibilities:  • Support the Finance Coordinator in Kampala in day to day reconciliations and financial analysis  • Provides assistance in timely monthly closing and ensuring Country Offices are able to close on agreed upon deadlines  • Review financial reports and documents from the field offices and insure that they are timely received.  • Work closely with logistic department to insure that asset register is updated regularly and match physical assets.  • Prepare a trip report for each assignment and submit to FC and FM  • Provide training and support to finance and non-finance staff regarding generally accepted financial procedures and NRC internal controls.  • Assist in yearend closing and audit document preparation  • Participate in and facilitate country finance workshops and training as required;  • Maintain open communication with Finance, program staff and others for all financial clarifications  • In collaboration with Finance Coordinator and Support Coordinator development of area master support budget  • Any other duties assigned by supervisor. Qualifications • Bachelor’s Degree in Business Administration, Commerce, Finance or Accounting  • Minimum of 5 years relevant experience  • 3 year of INGO experience is a plus  • CPA2 qualification is added advantage  • Knowledge of Agresso is added advantage. Education field Finance / Economics Education level Academy college / University Personal qualities • Excellent interpersonal, written and verbal communication skills.  • Strict attention to policy and practice detail  • Very strong financial analysis skills  • High integrity  • Good knowledge of financial reporting systems in donor funded work  • Ability to work under pressure and meet deadlines  • Good cultural awareness and sensitivity  • Ability to function independently and as a work team leader/facilitator  • Excellent computer skills with hands on experience on computerized accounting systems; and Microsoft Excel, Word and PowerPoint We offer Contract up to December 2019, with possibility of extension depending on funding.  Duty Station in Kampala  Salary accordingly to NRC structure. Related documents Fin Officer JD   https://www.webcruiter.no/WcMain/advertviewpublic.aspx?company_id=23109900&oppdragsnr=4084680699

Procurement Officer Location:   Kampala, Uganda   Procurement Officer   Hours:  40 hours a week Location:  Kampala, Uganda Salary:  Commensurate with required experience and qualifications Reports to:  Finance and Administration Manager   University Research Co., LLC (URC) URC is a global professional organization dedicated to improving the quality of health care, social services, and health education worldwide. URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission ( http://www.urc-chs.com/ ).   Project Overview: In Uganda, URC works with the Ministry of Health, the Uganda People’s Defense Force (UPDF), and other stakeholders to provide technical assistance for scaling up provision and access to comprehensive, integrated and decentralized HIV and sexual health services. The overall goal of the project is to support Uganda to reduce the number of new HIV infections and other STIs among members of the UPDF, their families, and the civilian communities served by the UPDF health services. The project will directly support the UPDF to aggressively scale-up the military ART program to achieve the UNAIDS 90-90-90 goal to ensure 90 % of the population knows their HIV status, 90% of HIV positives are on ART and 90% of those reach viral suppression. The project will focus on the following areas: 1) HIV/AIDS Care and Treatment, 2) HIV Testing Services (HTS), 3) HIV Clinical Monitoring Systems, and 4) HIV prevention interventions.   Position Overview: The Procurement Officer will coordinate office operations and will provide office management services to the project. He/she will assist in maintaining regional office files and assist with administrative, logistical and procurement, tasks.   Roles and Responsibilities: The Procurement Officer will be responsible for the following activities: Work closely with Finance and Administration Manager and technical staff of the project in order to prepare procurement plans Process documentation needed to recruit and contract consultants and subcontractors; perform the actions necessary to initiate appropriate contractual mechanisms and seek necessary internal approvals; Manage all blanket purchase agreements (BPAs) Manage leases and agreements for services e.g. office lease, security agreement, garbage collection/ cleaning agreement etc. Oversea the procurement process including reviewing of purchase requisitions, carrying out market surveys for frequently purchased items in order to establish SLA’s and BPA’s.  Solicit of vendors, prequalification, selection and preparation of evaluation reports before contracts are awarded.  Receive and review all incoming procurement requests, establish priorities and conduct all appropriate preparations necessary for a given procurement. Answer supplier and customer inquiries about order changes or cancellations and check requisition orders for accuracy. Evaluate the quality and appropriateness of supplies and equipment, conduct cost/quality comparisons and negotiate contracts to ensure value for money. Request for quotations, tender documents, proposals and participate in the analysis process, selection and draft LPOs which are issued to the vendors. Maintain a weekly procurement tracker. Prepare invoices ready for payment and submit them to finance and ensure suppliers are paid on time. Carry out quality checks on supplier deliveries/goods to ensure they meet required contract specifications. Required Experience & Qualifications :  Diploma in procurement of any other business related qualifications; Minimum 3 years of in procurement, preferably with a non-governmental organization; Demonstrate willingness to work with others in an interactive team setting; Fluency in written and spoken English; and Good interpersonal, organizational and team building skills.   URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.     https://www.urc-chs.com/careers?gnk=job&gni=8a78879f6ab47431016ab7e657d8432c

Administrative Officer   -   ( 1902290 )    Grade :   NO-A Contractual Arrangement :   Temporary appointment under Staff Rule 420.4 Contract duration :   12 months :   Job Posting :   May 10, 2019, 10:56:26 AM Closing Date :   May 31, 2019, 12:59:00 AM Primary Location :   Uganda-Kampala Organization :   AF_UGA Uganda Schedule :   Full-time    IMPORTANT NOTICE:  Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.   OBJECTIVES OF THE PROGRAMME To ensure that effective management of GAVI funds as per applicable WHO rules and procedures. DESCRIPTION OF DUTIES Under the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, cluster lead, zones the incumbent supports efficient and effective management of the GAVI funds. Specifically the incumbent will:--> Provide operational support in the areas of Budget/planning, transport planning, assets management, office maintenance as well as the day to day running of the primary State of assignment and coordinate other States within the zone;--> Edit correspondence as well as other documentation prepared for WHO Country Representative's signature, ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate;--> Facilitate other field based payments in support of Measles Rubella Initiative (MRI) and other activities and rendering accurate and timely reports; --> Support in the preparation of briefing documents/materials, papers and reports for use on official trips or special meetings;--> Create and update on monthly basis the master list of key MRI activities that will include the events of partners that required WHO attention/participation and share it with the Cluster lead and the technical and administrative officers;--> Attend meetings with the team, whenever necessary, prepare minutes and ensure timely and efficient follow up on implementation of ensuing actions;--> Perform quality check of GSM transactions reassigned or on request for WR approval;--> Perform any other duties as requested. REQUIRED QUALIFICATIONS Education Essential : University degree in Accounting, Management Sciences, Business Administration or Finance. For WHO staff only, equivalent professional training or self-study/work experience. Desirable : A postgraduate degree in business administration or professional training. Experience Essential : At least2 years of proven experience in the area of administration, finance and accounting. Desirable : Experience in WHO Skills Sound knowledge of office management and administration, administrative skills, basic accounting. Specialized knowledge of WHO administrative and financial rules, procedures and practices. Ability to communicate clearly, both verbally and in writing an asset WHO Competencies Teamwork Respecting and promoting individual and cultural differences Communication Use of Language Skills Essential : Expert knowledge of English. Desirable : Beginners knowledge of French. REMUNERATION Remuneration comprises an annual base salary starting at UGX 107,402,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. ADDITIONAL INFORMATION This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:  http://www.whed.net/ . Some professional certificates may not appear in the WHED and will require individual review. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Staff members in other duty stations are encouraged to apply. For information on WHO's operations please visit:  http://www.who.int. WHO is committed to workforce diversity. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered. https://careers.who.int/careersection/ex/jobdetail.ftl?job=90600&lang=en

Professional Services Consultant KAMPALA | UGANDA EMEA FULL-TIME     FreeBalance is looking for Professional Services Consultants to join its team in Kampala, Uganda. FreeBalance Professional Services Consultants work with customers to help implement and support FreeBalance solutions for Civil Service Management (CSM). Professional Services Consultants must be able to effectively transfer knowledge and train government users on good practices and the functional and technical aspects of the FreeBalance Accountability Suite.   Main Responsibilities: Implementation and deployment of FreeBalance solutions following the company’s ISO 9001:2015 certified implementation methodology. Manage customer expectations and advocate FreeBalance values and good practices. Conduct detailed business requirements review with customers and prepare storyboards for approval and sign-off. Configure and demonstrate FreeBalance software to help demonstrate the mapping between the process to the solution. Develop acceptance test plans and conduct acceptance testing of the configured FreeBalance software/system with the client. Develop training material and deliver required product and user training courses, including ‘Train the Trainer’, to meet the client’s needs. Transfer knowledge to the client related to project management, change management and correct use of the FreeBalance solutions. Manage the day-to-day operations of a project and manage scope, including meeting project schedules, tasks, and submitting quality deliverables on time. Use effective leadership skills to complete all phases of projects from inception through to completion. Provide input to product management on functional matters and future product requirements based on feedback from the client. Report progress on all assigned activity and deliverables to the Project Manager. Work with the Project Manager and team to achieve all milestones in a timely manner and on budget. Qualifications: Minimum University degree in Human Resources and Accounting, or a related field such as Commerce, Business Administration, Financial Administration, with a strong financial management experience. Financial designation (e.g. CMA, CGA) and work experience with a large national accounting firm or ERP company an asset. 5 years of experience in ERP software implementation, ideally related to human resource management systems. Solid understanding of public sector human resource policies, processes and procedures. Demonstrated experience in implementing and deploying software applications, gathering and documenting requirements, particularly for the development and implementation of software applications. Previous experience in software configuration of a comprehensive solution for civil service (human resource) management. Demonstrated experience working with customers resulting in a positive and ongoing relationship. Professional demeanor to customer and colleagues. Strong analytical skills with multi-tasking ability. The successful candidate  MUST  be able to speak, read, and write English fluently.  Other languages considered an asset. We thank all applicants for their interest; however, only those selected for an interview will be contacted. FreeBalance is an inclusive employer dedicated to building a diverse workforce to increase the representation of the designated groups based on each country’s legislation. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective labour law throughout all stages of the recruitment process.     https://jobs.lever.co/freebalance.com/66e32f5c-ec48-41b9-bb10-4ea53bbb58d5?lever-source=Careerjet

Req Number: I4722 Location: Uganda/Kampala Position Type: Full Time Job Title: FASTER Grants Management PM Position Status: Regular   Job Description Job Summary The Grants Manager (GM) will take the lead in assuring the quality management of externally funded grants/contracts from inception to closure, as well as providing budget management support to the Project Director. Key responsibilities include oversight of budget, budget analytics and forecasting for donor reporting, sub-recipient management and compliance. Operational risk management to increase the effectiveness program execution. Provide support to ensure operational excellence with a focus in the areas of procurement and contracting, general management, and partnership and representation with an emphasis on strengthening team capacity in efficient practices compliant with donor and agency policy and procedure.   This position requires strong demonstrated experience in the areas of program and budget management, as well as a strong knowledge of donor, especially USG, contracts/grant agreements, funding mechanisms and requirements. In addition to an oversight and monitoring role, the GM will ensure that both programming and management quality staff improve their understanding of different grant compliance and build their capacity to adhere to donor regulations related to reporting, invoicing, and asset management and purchasing. Specific Job Responsibilities:  Management and Administration: * Coordination of participatory monthly budget analyses with Technical Leads and partners to ensure resources are being deployed on time and on budget to meet workplan and targets and to drive accurate monthly forecasts. * With the support of Finance resources, monitor budget variance closely and ensure proactive communication and action regarding contractual budget flexibility. * Ensure compliance of CRS and consortium members with USG/CDC requirements in the prime agreement and Grant Guidelines. * Use appropriate project management tools to plan, review and track progress on project implementation and utilization of project resources.  * Work with security officer to ensure development, regular revisiting, and consistent adherence to implementation safety and security protocols.  * Identify management system weaknesses, establish priorities, provide recommendations for improved systems performance and ensure compliance.  Program Quality and Operational Excellence: * Responsible for the timely review and submission of donor reporting, including the monthly donor report and forecast, and quarterly and annual reports.  * Coordinate budget revision process and oversee the production of monthly budget variance analytics ensuring collaborative participation of finance team in support of program managers/budget owners to ensure budget is realistic and appropriate to meet contractual workplan and logframe indicator targets. * Follow the development, approval and signing of the contractual agreements between the CRS and vendors and consultants to include the negotiation and execution in coordination with the relevant departments of CRS. * Help identify capacity building and training needs and training options for project staff (CRS and partners). * Coordinate and deliver informal, practical trainings for project staff (CRS and partners) working with program, finance and operations resources to develop / adopt and provide training, tools, etc.  * In Coordination with Country Program resources in Finance and Administration, work with partners to apply relevant tools (Capacity Assessment Tool CAT; Sub-recipient Financial Management Policy-SRFMP, etc.) to help identify the needs for capacity building and institutional strengthening, and developing plans to put into action and follow up.  Partnership and Representation:  * Proactive coordination of all contributors to the contractual donor reports (internal and external, program and finance) ensuring they understand the timeline and adhere to deadlines.  * Coordinate logistics and support execution of regular meetings including the monthly operational meeting, bi-weekly/monthly team meetings. * Participate in monthly donor calls and assist COP and DCOP to respond to donor requests and to proactively raise issues and questions to the donor on grant management issues. * Provide regular updates to partners, country program leadership, government and non-government coordination bodies as requested.  * Ensure Sub-recipient agreements are up-to-date including amendments as needed to reflect updates to workplan, budget, and reporting. Provide written and face-to-face communications to ensure contract terms are well understood and that partner has resources and capacity to comply with terms and reporting requirements. * Manage the risk register, ensure partners' participation and support, and provide updates to the Fund Manager as needed. * Evaluate capacity building needs and coordinate with partners to find the resources and the optimal approaches to address their needs in a collaborative manner.  Agency-wide Competencies (for all CRS Staff) these are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results. * Integrity * Accountability and Stewardship * Build Relationships * Develops Talent * Continuous Improvement and Innovation * Strategic Mindset   Program Manager Competencies   These competencies are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.   · Sets clear goals and manages toward them · Collaborates effectively with staff and stakeholders · Manages financial resources with integrity · Applies program quality standards to project design and organizational learning   Key Relationships   Internal: Country Representative, Head of Programs, Program Director, Finance Manager, Head of Operations, Operations Manager.   External: FASTER Partners, donor, government stakeholders, and peer organizations and projects.   Required Qualifications   · Master's degree in international development, finance, business administration or similar field required. · Minimum 3 years relevant work experience with an NGO, of which 1-2 years should be in USG finance and compliance. · Excellent command of spoken and written English. · Experience managing USG and/or other donor grant awards. · Demonstrated ability in building capacity and providing training and technical assistance. · Proven ability to be an effective supervisor of staff of varying levels of responsibility, when applicable. · Proficient in MS Office (Word, Excel and other appropriate software). · Self-guided, strong organizational and planning skills. · Ability to work independently and under pressure. · Excellent communication, coaching and facilitation skills.   Required Travel:  10%   Physical Requirements/Environment None   Disclaimer Clause This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.   CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.   Equal Opportunity Employer   https://recruiting.adp.com/srccar/public/nghome.guid?c=1161051&d=External&prc=RMPOD3&r=5000482123406#/

Finance Assistant, G5 Mbarara (104803) Requisition #  104803  - Posted  15/04/2019  -  Fixed Term  -  Africa, Central & Eastern  -  Uganda  -  Mbarara  -  Working Job Language (1)  -  FINANCE WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.   ABOUT WFP United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas. Brief description of WFP in Uganda WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets. As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda. ARE YOU UP TO THE CHALLENGE? We are seeking for a qualified individual for the position of Finance Assistant, G5 to be based in Mbarara. The successful candidate will be offered employment on Fixed Term.  ORGANIZATIONAL CONTEXT The incumbent will be based in Mbarara and will report to the Head of Field Office. At this level, the incumbent is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. JOB PURPOSE To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.  KEY ACCOUNTABILITIES (not all-inclusive) Prepare and consolidate Field Office quarterly budgets in line with Financial procedures and WFP New Financial Feamework; Provide procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations, review and verify satelite office and other opeerational advances; Petty Cash and Sub Imprest Accounts Management: Monitor and manage the sub imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropraitely disbursed; Certify vendor claims, staff advances and othe payables and observe appropriate procurement procedures to ensure that suppliers are paid in a timely manner and in conformance with the WFP Finance Rules and Regulations; Cost Allocation: Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers and other supplier invoices are processed in a timely manner; Manage sub office finances and accounts; Prepare monthly field office accounts reconcilaition reports for submission to hed office in a timely manner; Maintain all copies of Field office account documents on files in a professional manner; Any other official duty as may be assigned by the supervisor. 4Ps CORE ORGANISATIONAL CAPABILITIES Purpose Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission. People Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor. Performance Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field. Partnership Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.   FUNCTIONAL CAPABILITIES Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Compliance Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. Performance Budgeting, Analysis & Reporting Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. Resource Management Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. Financial Mgmt. & Accounting Principles Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. Supply Chain and Operations Knowledge Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures). STANDARD MINIMUM QUALIFICATIONS At least a first degree obtained from a recognized education institution in Finance, Business Administration/Accounting, Commerce, or any other related field; At least four (4) years of relevant working experience in any of the following areas: Finance, Accounting, Finance Policies, Rules and Regulations; gained from reputable organisations; Experience in assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws; Experience working with auditors and other third party vendors; Fluency in both oral and written English. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE • Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.   DEADLINE FOR APPLICATIONS Sunday 28th April 2019   Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.   https://career5.successfactors.eu/career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&career_job_req_id=104803&rcm_site_locale=en_GB