2 Secretary Jobs in Uganda jobs

Office Administrator Location: Mbarara, Uganda Job Code: 1787 # of openings: 1 Description   JOB TITLE:           Office Administrator DEPARTMENT:    Operations LOCATION:           Mbarara   Job Summary: The Office Administration Assistant assists the Senior Office Administrator in the day-to-day activities of the Country Office, overseeing essential office running, and implements EGPAF purchasing policy and ensure purchasing best practices of value for money is realized. Reporting Relationships The Office Administration Assistant reports to the Senior Office Administrator. Core Duties and Responsibilities 1.0  Office Administration In liaison with the Senior Office Administrator, Book and schedule meetings for the office of the Country Director. ·    Assist in the general office management, logistics and administration, including stationery & supplies, repair and maintenance of office equipment, etc. Provide logistical support for internal and external workshops and training events. Organize the boardroom for meetings and ensure refreshments, stationery, projector display and any other requirements are provided Make bookings for internal and external meetings/ workshops Submit documents for approval to Directors Draft memos, letters and correspondences Manage and monitor the office supplies and consumables stock levels in the Directors offices Prepare PRFs and memos for Admin requests Support to oversee the security of the Foundation premises, property and people. Assist to ensure firefighting equipment is place and serviced on time Ensure timely fumigation of the office. Follow up on utilities ( water, electricity) and subscriptions Sit in for the Receptionist when s/he is away. Any other duties as assigned from time to time. 1.7  Supervision : Supervise, support and build capacity of the Office Assistant. Knowledge, Skills and Abilities Required: A minimum of a degree in Business Administration, Secretarial Studies, Office Management, or any business related studies.   Working experience of at least 2 years in a similar position, preferably with a USAID-funded agency or nongovernmental organization. Prospective candidates should have experience working in a busy organization under minimal supervision. Good communication, interpersonal and computer skills Knowledge of local languages is an added advantage. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Elizabeth Glaser Pediatric AIDS Foundation is an equal opportunity employer   https://chj.tbe.taleo.net/chj05/ats/careers/requisition.jsp?org=PEDAIDS&cws=1&rid=1787

Receptionist (Temporary) at Andela  (View all jobs) Kampala, Uganda Title:  Receptionist (Temporary) Type : Contract Location:  Kampala, Uganda Job Summary Accountable to ADU LTD  for effective & efficient administrative and front desk support to staff and clients within the ADU. Work as an integral part of a multi-disciplinary team to support clients through the delivery of ADU Uganda core Values. Responsible for the Provision of an effective and timely, administrative, clerical & offices support services. Key Duties Customer Service: Act in a professional manner at all times when dealing with internal & external clients Positively promote the organisation both internally & externally. Be prompt and provide courteous service to clients, colleagues and the broader community Maintain confidentiality on all issues relating to the Organisation, the clients & fellow colleagues. Treat all clients with respect & equality, whilst being responsive to their needs Maintain a professional and appropriate telephone manner and be responsive to telephone inquiries Administrative Support Responsible for coordinating administrative work of Facilities Department  in a professional and orderly manner Ensure  compliance  to all relevant operational policy and procedure under facilities   Regularly review contacts on staff contact sheet and duty phone to ensure accuracy. Responsible for the provision of reception duties, coordination of telephone services customer service . Perform other tasks as required including; maintain stock of stationary, organization of appointments, general filing, photocopying, laminating and mail in and out etc. Manage Guest App- Guesty Perform any other duties as requested by  management Technical Skills & Application: Contribute to the effective management of the office facility by supporting the Facilities and Ops Department. Oversee  the security of the front  office. Ability to operate and undertake maintenance of all office equipment/printers. Ensure good occupational safety is applied to the general working area; encouraging and supporting the premises officer in raising issues and identifying / reporting all health and safety hazards Teamwork and Communication: Be aware of, and practice according to, the ADU’s aims, objectives & core values Demonstrate the ability to work positively within a team to achieve team goals and work harmoniously and effectively with other team members to achieve service delivery excellence Continually strive to improve working methods, practices and working relationships within Qualifications and Skills: University  degree in Office Administration or its equivalent Excellent organisational skills are vital, along with a positive and friendly attitude   https://boards.greenhouse.io/andela/jobs/1693567