Danish Refugee Council (DRC)

  • KAMPALA, UGANDA

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 40 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.   In Uganda, DRC works in North, North-Western, South-Western and North-Eastern regions in a range of emergency and development support for refugees and displacement-affected communities(for more information go to www.drc.dk).  

Danish Refugee Council (DRC) Kampala, Uganda
18/10/2019
Contract
Overall purpose of the role:  The Head of Support Services will offer overall direction and management of all support services in the operation, in close cooperation with the Country Director. The Head of Support Services will ensure the existence of effective and efficient business support in the CO’s finance, human resources, procurement and logistics activities.  He/She will play a key role in developing and implementing country specific strategies as well as devising, implementing and improving operational systems, processes and policies in support of DRC’s mission in line with DRC operational standards and procedures. Responsibilities: Strategic Management Roles: Participate as a member of the SMT in the development of the mission and the Annual Plan in accordance with the DRC Global Policies and guidelines. Responsible for maintaining and improving resource management in the mission, together with SMT. Identify both short term and long term resource needs and translate these into objectives and priorities for future DRC projects. Advise and inform the CD in regards to the development, monitoring and assessment of the ongoing programs in terms of resource management. Participate in drafting project proposals, and on the use of resources according to budgets and policies. Manage, coordinate and coach functional head of departments. Systems development and roll out of systems already developed in close cooperation and coordination with RO and DRC’s headquarters. This includes tools for monitoring shared expenditures, donor co-funding and decentralized book keeping and grants management systems. Be the senior management focal point and leading the overall country implementation of the DRC Dynamics (Enterprise Resource Planning, ERP) system. The implementation of the DRC Dynamics system is expected to take a significant part of HoSS work time. The overall purpose of the DRC Dynamics Program is “to improve DRC efficiency and effectiveness by providing adequate IT system support for core business process by implementing one global ERP solution covering Supply Chain, Human Capital Management, and Finance, and update business processes as deemed necessary”. Risk Management Framework and compliance to external and internal regulations as well as continuous improvement to internal control environment. Act of the CoC and Safe Guard Focal Point. Finance: Ensure financial regulations, procedures and documentation requirements are adhered to in DRC country operation. Provide overall financial planning support to Head of Programs, advise on spending and financial spending strategies, provide accurate financial outlook of the programs on a regular basis. Provide inputs to budget development and guidance on overall financial management support to the budget holders. Constantly check the integrity and robustness of financial procedures, possible mismanagement and suggest corrective actions to minimize losses. Implementation of a functioning, real-time master budget tool to Senior Management Team, and programme managers. Active seeking for direction from the senior management team once suspecting or having discovered [early] signs of budgetary disparity, fraudulent activity, or administrative adversities thereof. Reviewing of timely and accurate financial and administrative reporting to external parties, and to the headquarters. Ensure that all necessary agreements, permits and licenses necessary for DRC‘s operations (including VAT exemption where applicable) are in place and keep updated on national Administrative rules and regulations pertaining to the activities of DRC.    HR and Administration: Direct management of administrative and finance personnel at manager level, indirect management of the officers in field offices, and monitoring the conduct of other staff in relation to the rules and policies of DRC. Ensuring an honest, timely and quality delivery of administrative and financial operations and services at all levels of organisation hierarchy, through sound recruitment, firm internal controls and reporting, solid coordination between projects and personnel, and internal audits. Facilitation of continued learning and improvement through training, coaching, and communication amongst personnel, and organising sessions for self-evaluation and goal-setting. Ensure that effective HR policies are in place and implemented. Upholding of the Code of Conduct among the personnel at country office and in field locations through personal example. Ensure a sound HR and payroll management system compliant to DRC HR policies is in place. Support the deployment of expatriate staff members, especially as regards travel, housing, and Country Office compliance with the DRC Terms of Expatriate Employment. Ensure a well-functioning staff complaint reporting and handling mechanism is in place. As a member of senior management team, ensuring that agreed measures for safety and security are in place and adhered to by all staff, including but not limited to the upkeep of MOSS standards, security and evacuation plans, and staff movement. Supply Chain (Logistics, Procurement) and IT: Provide supervision to country procurement and logistics inclusive of related information management and maintenance, requests for quotations, quality control and ensuring the set procedures are followed. Supervise country procurement and logistics personnel, and ensuring logistics team’s close cooperation with the departments for admin/finances, human resources and program operations. Monitoring procurement procedures and ensuring that items are accounted for and quality/quantity controlled in stock reports and asset inventory management system. Providing support to Logistics and Procurement Coordinator in timely management and updating of all logistics reports and information as required by the organization. Standardization of all service contracts. Streamlining and harmonizing logistics and procurement procedures across all field offices. Manage and implement Information Technology strategies of East Africa and Yemen Region. Work closely with the IT Officer to make sure that Information Management System is properly configured, IT related services provided, Networks, infrastructures are administered including desktop PC’s, servers, network equipment, and software applications. Make sure that regular and high quality IT support to all users and identify appropriate solutions to be integrated into the systems operation and make recommendations for implementation. Team Management and Coordination: Direct supervision and management of staff in the relevant areas of responsibility. This will include regular team meeting and strong follow up of objectives set for the staff under direct supervision. Develop a network with other INGOs on finance and administration-related topics and ensure a proactive communication with all relevant stakeholders. Share and coordinate administration and finance related information with the Head of Programs and other staff, and attend any internal coordination meetings. Liaise with donors and government officials, especially in relation to the issues of compliance, registration and audit. Maintained close coordination and dialogue with Regional Office and HQ, Project Managers and Sector leads in country on operations. Experience and technical competencies: 7 years INGO or other international agencies experience in finance and operations management in international humanitarian set up, including demonstrated ability to set up operational management systems in a large programme and direct experience of delivery of humanitarian programme in an emergency response. Excellent knowledge in preparing major international donor reports and knowledge of major donor rules including UNHCR, UNICEF, ECHO, EC, DFID, DANIDA and USG. Possess strong accounting, analytical and conceptual skills. Proven Communication and Management Skills. Proven commitment to accountable practices. At least 3 years’ proven experience in implementation of an ERP system. Previous experience in setting up systems in a new country program is an asset. Knowledge of working in challenging environments. Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours. Proven ability to prioritize tasks, meet deadlines and work with limited supervision. Proactive, stable and robust character and a good team player. Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels. Education: Post graduate degree in Business Administration, Finance or Accounting and Addition Professional qualification such as ACCA/CPA or equivalent is desired. Languages: Excellent communication skills in English is required. Key stakeholders: DRC staff members in HQ, RO and CO Donors Tax Authority (URA), DRC Legal Counsel, Other government offices Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on  27th October 2019. NOTE:  Candidates that had previously applied are not encouraged to apply again . Equal Opportunity Gender Equality:  DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunity:  DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics. DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our: Professionalism, impact & expertise Humanitarian approach & the work we do Purpose, meaningfulness & own contribution Culture, values & strong leadership Fair compensation & continuous development Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.  Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport .   Learn More...
Danish Refugee Council (DRC) Kyaka II, Unnamed Road, Kyegegwa, Uganda
18/10/2019
Contract
Overall purpose of the role: The WASH Officer’s primary function is to ensure quality implementation of the WASH component and synergize with other sectors, which constitute the overall DRC program. He/she will build the capacity of water user committees to collect payments for water from the community to cover Operations and Maintenance costs KEY RESPONSIBILITIES Coordination and representation Develop relationship with a range of Key stakeholders: OPM, UN Agencies, Local Governments, Private Sector in order to facilitate the development of WASH opportunities and increased incomes for the targeted beneficiaries. Representation of DRC and active participation in the WASH working group and interagency coordination platforms Maintain/establish rapport with government authorities, UN agencies, international and local NGOs as required. Ensure coordination and close working environment with other sectors of DRC. Project development, implementation and reporting Liaise with local leaders to identify, mobilize and sensitize target communities on water, sanitation and hygiene promotion through payment of user fees for maintenance of water points Train water user committees on financial inclusion in water management Create linkages between the communities and the project, the local government extension staff and the target communities in Water, Sanitation and Hygiene, promotion. Together with the refugee leadership and government structure play a lead role in mapping out communities for village sanitation improvement, especially during the CLTS/PHAST role out exercise Mobilization of beneficiary communities to maintain the established/rehabilitated/protected water sources Formation/training of Water supply and sanitation committees for the established/rehabilitated/protected water sources. Participate in collection of useful data, success stories and beneficiary lists as required Participate in preparing weekly/monthly/quarterly/annual highlights/ reports and proposals and budgets for donors. Identifying, mobilizing and sensitizing target communities for water, sanitation and hygiene promotion. Play a lead role in mapping out communities for village sanitation improvement especially during CLTS/PHAST. Mobilize beneficiaries to maintain the established, rehabilitated / protected water sources. Support in tracking distribution of hygiene and sanitation items on a daily/weekly basis. Support the Information Management Volunteer with updating NFIs inventory and PR tracker and develop M&E and reporting tool for hygiene promoters Conduct daily field visits to support hygiene promoters on implementation of WASH. Staff development and management Conduct periodic field visits to support field staff through technical backstopping. Uphold DRC’s international code of conduct. Budget Monitoring  Monitor financial commitments and expenditures against budgets and provide timely feedback on budget follow ups Liaise with DRC Administration, Logistics, and Finance Departments to ensure smooth operation of the field offices. Ensure timely procurements of the sector according to plan  Ensure that procurements of the sector are done within acceptable standards and that high quality project items are obtained Experience and technical competencies: (include years of experience) At least two years of practical experience in emergency WASH programming Sensitivity to the needs and priorities of disaster-affected populations. Ability to work well under pressure and in response to changing needs. Familiarity with the SPHERE Standards. Have Leadership and supervisory skills and ability to foster team spirit. Strong organizational skills and able to coordinate and manage a diverse array of activities and stakeholders Strong facilitation, negotiation and mediation skills and ability to work independently. Good report writing skills and computer skills in word processing and spreadsheets. Good understanding of WASH approaches such CLTS, PHAST, and Child to Child etc   Education: Minimum of Diploma in Public Water Engineering, Bachelor’s degree is an added advantage. Languages: English Swahili   Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on  25th October 2019 . This is a Non-Family Work Location. Equal Opportunity Gender Equality:  DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunity:  DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.   DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our: Professionalism, impact & expertise Humanitarian approach & the work we do Purpose, meaningfulness & own contribution Culture, values & strong leadership Fair compensation & continuous development Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.  Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport .   Learn More...
Danish Refugee Council (DRC) Kampala, Uganda
18/10/2019
Contract
The Supply Chain Manager is responsible for the overall country logistics and procurement operation in coordination with procurement and logistics staff in the field offices; providing support to DRC/DDG field operations and field based staff in training, guidance and standard operating procedures as set by the DRC. The incumbent must possess broad knowledge in the procurement and logistics processes, people’s management, finance, vehicles, inventories and monitoring of assets and activities. He/She plays a key role in implementation of the Supply Chain Module of DRC Dynamics through tailor-made training, mentoring, coaching, monitoring, and controlling correct usage of the module. He/She supervises the logistics and procurement unit in Country Office and provides technical support to area offices. The Supply Chain Manager may be required to travel to another duty station within the country at any time, at relatively short notice, depending on the operational requirement of DRC. The position will work in close cooperation with the Regional Supply Chain Manager for East Africa & Great Lakes Region. KEY DUTIES AND RESPONSIBILITIES Procurement Ensure DRC procurement guidelines are adhered to in all DRC offices. Actively engage and support the program teams in procurement planning to ensure timely delivery of project inputs and activities. Plan and engage with Project Managers to understand contract specifications and with suppliers to develop a profile of delivery capability, which results in effective market engagement. Identify, negotiate and implement contract & framework agreements, which result in efficiencies in line with financial and forecasting requirements. Maintain accurate auditable records of all procurement process, which result in high process compliance. Administer contract performance, including delivery, receipt, warranty, damages and insurance. Conduct efficient and collaborative procurements which are DRC and donor compliant (advice, tendering, evaluation award & contract management) and which result in a high value adding commercial outcome. Responsible for all Invitation to Bids at country coordination office. Build supplier, category and market understanding through performance management, research and stakeholder briefings, which result in the management of commercial issues throughout the procurement cycle. Assist DRC management in Contract & Supplier relationship management. Ensure weekly procurement tracker is shared consistently with all DRC to enable a close follow up of the procurement status. Logistics Prepares and reviews budget requirements of logistics activities and directs consolidation of logistic budget. Implement DRC’s asset management strategies i.e. monthly updating of asset register, bi-annual physical asset verification, and annual insurance of assets. Ensure efficient asset and inventory management systems are in place and ensure that all procured items are accounted for and quality/quantity controlled in stock reports and asset inventory management system. Ensure DRC assets are safeguarded through asset tagging, insurance. Manage the asset disposal for the entire country program. Ensure a robust fleet management system and that any vehicle damage/accident is reported immediately and necessary follow up made. Continuously organise vehicle and equipment maintenance/repair schedule and value-for-money services to the vehicle fleet/equipment. Continuously monitor and keep records of vehicle fleet/motorcycles/generators fuel consumption through weekly reports. Consolidate and quality assure the monthly procurement and logistics reports for onward submission to Head of Support Services and Country Director. Ensure monitoring of use of purchased goods and materials. This will protect the DRC from incurring losses by minimizing fraud and waste. Assist the Country Director and Safety Coordinator in overseeing security of DRC premises. Coordination Exercise leadership and offer daily supervision of country procurement and logistics procedures. Ensure the realization and achievement of the Area Performance Indicators in procurement and logistics department. Daily supervision of the Kampala procurement and logistics staff and ensure their close cooperation with the departments for administration, finances, human resources and programs. Analyze Supply Chain Systems i.e. procurement, logistics and warehousing are working together to fill orders and deliver goods, services on a timely basis. On regular basis, assess and raise with management procurement and logistics staffing resource needs. Develop and maintain constructive and cooperative working relationships with colleagues and management. Build capacity and train DRC Uganda staff in DRC procurement and logistics processes to create a better understanding of procedure with an aim to improve service delivery. Prepare timely and accurate management information covering aspects of stakeholder engagement in the procurement process lifecycle which result in effective performance management and delivery of required outcomes. Compile and archive ad-hoc reports on observations concerning staff conduct/performance and use of organization’s assets; and DRC monthly reports on fuel, inventory, and equipment maintenance/repair and in stock reports. Actively engage in continuous professional development. Maintain and build capacity on DRC procurement and logistical processes with procurement, logistics, finance, program staff in the country and field offices. Ensure regular field support visits at minimum to at least 2 field offices every quarter. Experience and technical competencies: At least 5 years’ procurement and logistics experience in a busy organization, preferably in an NGO setting. Must demonstrate professional experience in legal, administrative and operational aspects of Procurement and Logistics. Proven experience working with donor funded projects/ programs e.g. EU, DfiD, SIDA, USAID, UNHCR & DANIDA among other donors. Experience in financial management of tendering processes and audits. Proven commitment to accountable practices. Good and clear communication and writing skills in English. A pro-active person who is able to work independently and at the same time a good team player. Excellent interpersonal skills and ability to work independently with minimum supervision. Computer literate (proficiency in MS word, excel). Detail oriented Education: A Degree in Procurement and Logistics. Supply or the equivalent professional qualification in procurement and supply.  Languages:  (indicate fluency level) Languages: Excellent Communication skills in English required.   HOW TO APPLY: Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on  www.drc.dk  under Vacancies.. Equal Opportunity Gender Equality:  DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunity:  DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics. Learn More..
Danish Refugee Council (DRC) Kampala, Uganda
17/10/2019
Contract
Overall purpose of the role: The Supply Chain Manager is responsible for the overall country logistics and procurement operation in coordination with procurement and logistics staff in the field offices; providing support to DRC/DDG field operations and field based staff in training, guidance and standard operating procedures as set by the DRC. The incumbent must possess broad knowledge in the procurement and logistics processes, people’s management, finance, vehicles, inventories and monitoring of assets and activities. He/She plays a key role in implementation of the Supply Chain Module of DRC Dynamics through tailor-made training, mentoring, coaching, monitoring, and controlling correct usage of the module. He/She supervises the logistics and procurement unit in Country Office and provides technical support to area offices. The Supply Chain Manager may be required to travel to another duty station within the country at any time, at relatively short notice, depending on the operational requirement of DRC. The position will work in close cooperation with the Regional Supply Chain Manager for East Africa & Great Lakes Region. KEY DUTIES AND RESPONSIBILITIES Procurement Ensure DRC procurement guidelines are adhered to in all DRC offices. Actively engage and support the program teams in procurement planning to ensure timely delivery of project inputs and activities. Plan and engage with Project Managers to understand contract specifications and with suppliers to develop a profile of delivery capability, which results in effective market engagement. Identify, negotiate and implement contract & framework agreements, which result in efficiencies in line with financial and forecasting requirements. Maintain accurate auditable records of all procurement process, which result in high process compliance. Administer contract performance, including delivery, receipt, warranty, damages and insurance. Conduct efficient and collaborative procurements which are DRC and donor compliant (advice, tendering, evaluation award & contract management) and which result in a high value adding commercial outcome. Responsible for all Invitation to Bids at country coordination office. Build supplier, category and market understanding through performance management, research and stakeholder briefings, which result in the management of commercial issues throughout the procurement cycle. Assist DRC management in Contract & Supplier relationship management. Ensure weekly procurement tracker is shared consistently with all DRC to enable a close follow up of the procurement status. Logistics Prepares and reviews   budget   requirements   of   logistics   activities   and   directs   consolidation   of logistic budget. Implement DRC’s asset management strategies i.e. monthly updating of asset register, bi-annual physical asset verification, and annual insurance of assets. Ensure efficient asset and inventory management systems are in place and ensure that all procured items are accounted for and quality/quantity controlled in stock reports and asset inventory management system. Ensure DRC assets are safeguarded through asset tagging, insurance. Manage the asset disposal for the entire country program. Ensure a robust fleet management system and that any vehicle damage/accident is reported immediately and necessary follow up made. Continuously organise vehicle and equipment maintenance/repair schedule and value-for-money services to the vehicle fleet/equipment. Continuously monitor and keep records of vehicle fleet/motorcycles/generators fuel consumption through weekly reports. Consolidate and quality assure the monthly procurement and logistics reports for onward submission to Head of Support Services and Country Director. Ensure monitoring of use of purchased goods and materials. This will protect the DRC from incurring losses by minimizing fraud and waste. Assist the Country Director and Safety Coordinator in overseeing security of DRC premises. Coordination Exercise leadership and offer daily supervision of country procurement and logistics procedures. Ensure the realization and achievement of the Area Performance Indicators in procurement and logistics department. Daily supervision of the Kampala procurement and logistics staff and ensure their close cooperation with the departments for administration, finances, human resources and programs. Analyze Supply Chain Systems i.e. procurement, logistics and warehousing are working together to fill orders and deliver goods, services on a timely basis. On regular basis, assess and raise with management procurement and logistics staffing resource needs. Develop and maintain constructive and cooperative working relationships with colleagues and management. Build capacity and train DRC Uganda staff in DRC procurement and logistics processes to create a better understanding of procedure with an aim to improve service delivery. Prepare timely and accurate management information covering aspects of stakeholder engagement in the procurement process lifecycle which result in effective performance management and delivery of required outcomes. Compile and archive ad-hoc reports on observations concerning staff conduct/performance and use of organization’s assets; and DRC monthly reports on fuel, inventory, and equipment maintenance/repair and in stock reports. Actively engage in continuous professional development. Maintain and build capacity on DRC procurement and logistical processes with procurement, logistics, finance, program staff in the country and field offices. Ensure regular field support visits at minimum to at least 2 field offices every quarter.   Experience and technical competencies:    At least 5 years’ procurement and logistics experience in a busy organization, preferably in an NGO setting. Must demonstrate professional experience in legal, administrative and operational aspects of Procurement and Logistics. Proven experience working with donor-funded projects/ programs e.g.  EU, DfiD, SIDA, USAID, UNHCR & DANIDA among other donors. Experience in financial management of tendering processes and audits. Proven commitment to accountable practices. Good and clear communication and writing skills in English. A pro-active person who is able to work independently and at the same time a good team player. Excellent interpersonal skills and ability to work independently with minimum supervision. Computer literate (proficiency in MS word, excel). Detail oriented Education: A Degree in Procurement and Logistics. Supply or the equivalent professional qualification in procurement and supply. Languages: Excellent Communication skills in English required. Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on  27 th  October 2019 . Equal Opportunity Gender Equality:  DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunity:  DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics. DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our: Professionalism, impact & expertise Humanitarian approach & the work we do Purpose, meaningfulness & own contribution Culture, values & strong leadership Fair compensation & continuous development Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.  Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport .   Learn More.....
Danish Refugee Council (DRC) Kampala, Uganda
08/07/2019
Contract
Overall purpose of the role: The Finance Assistant will offer day-to-day financial support to the implementation financial policies and guidance according to the New Finance Volume. The position will work in close cooperation with the Finance Officer - Senior Key duties and responsibilities Financial Management Bi monthly Cashbook review of some cashbooks- working closely with Finance officer- Senior Responsible for management of DRC bank accounts. In charge of adding and deleting signatories/Agents and follow up on Bank mandate whenever there is change on DRC bank data base Ensure updated Bank mandate is in place in coordination with Finance Assistant and ensure SVF is signed by new staff Responsible for filling returns by the 15th of the month- PAYE, NSSF, WHT, LST for National staff, expats, casuals, consultants and suppliers Responsible consolidating and filling of VAT by 15th of the month. Maintenance of an updated VAT tracker for the various donors. Responsible for preparing VAT and WHT certificate and sharing with procurement departments in all location for onward submission to Suppliers Verification of scans to ensure correctness and accuracy for all DRC offices Review of voucher scans and responsible for sharing vouchers with HQ. Ensuring proper achieving of voucher scans for DRC Uganda operation with Support from IT Responsible for proper filling of financial documents (Vouchers, Reports (soft and hard copy) and Bank reconciliation) Ensure vouchers are properly archived and there is an updated database of voucher filling Assist the Finance Officer- Senior in the preparation of financial reports for all projects. Assist in preparation and during internal and external audits Assist SFO to Perform BFU set ups and BFU amendments within 3 days of receiving a signed contract/amendment Maintain an updated POA matrix on share point Controlling functions Support Finance officer -senior to Prepare and update open X's register In absence of Finance Officer Senior, responsible for organising BFU review meeting and sharing minutes on Monthly basis Responsible for proper filling of all rebooked transactions Technical Line Management Responsibilities Assists Finance officer- Senior in providing technical guidance and support to field finance staff. Raise with Finance Assistant- Senior non-compliance issues relating to Finance Administration. Experience and technical competencies:  3 years INGO or other international agencies experience in finance and operations management in international humanitarian set up. Proficient in standard computer applications and various accounting and financial management software. Good knowledge Navision financial software will be an added advantage. Strong accounting and analytical skills Professional, courteous and able to work with abroad spectrum of people. Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours Proven ability to prioritize tasks, meet deadlines and work with limited supervision Pro-active, stable and robust character and a good team-player Excellent communication skills, calm and a good sense of humor Flexible, enthusiastic and willingness to learn from others. Education: Degree in Finance or Accounting Part certification in CPA or ACCA Languages: Excellent Communication skills in English required. Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 11th July 2019. Equal Opportunity Gender Equality:  DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunity:  DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics. DRC as an employer   By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our: Professionalism, impact & expertise Humanitarian approach & the work we do Purpose, meaningfulness & own contribution Culture, values & strong leadership Fair compensation & continuous development Read more here about what our employees say about working in DRC.  DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.  Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.  If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport .   https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=156553&uiculture=eng&MediaId=5