Administrative Coordinator

  • Samasource
  • Kampala, Uganda
  • 08/06/2019
Full time Admin-Clerical jobs in Uganda Finance Jobs in Uganda Human Resources Jobs in Uganda Oil & Gas Jobs in Uganda

Job Description

Administrative Coordinator

Samasource - East Africa - Kampala, Uganda - Full Time

Company Overview

25% of the Fortune 50 trust Samasource to deliver secure, high-quality training data and validation for the technology teams driving humanity forward. From self-driving cars to smart hardware, Samasource fuels AI. Founded over a decade ago, we’re experts in image, video and sensor data annotation and validation for machine learning algorithms in industries including automotive, navigation, AR/VR, biotech, agriculture, manufacturing, and e-commerce. Our staff are driven by a mission to expand opportunity for low-income people through the digital economy, and our social business model has helped lift over 50,000 people out of poverty.

Role Summary.

Samasource is looking for an Administrative Coordinator to create and nurture long-term relationships with our clients. We are looking for someone who loves people and loves solving problems. In this role, you will resolve any issues that arise to ensure customers are satisfied with our services. As the first point of contact for all customer enquiries. Your goal will be to help us safeguard our revenue and retain our customers.


  • Assisting in the recruitment process by setting up interviews, sending regrets to unsuccessful interviewees and maintaining related documentation.
  • Assisting in the onboarding process for new employees and separation process for outgoing employees.
  • Creating and maintaining employee personnel files and ensuring all employee related documentation is properly filed on time.
  • Assisting in the performance management process for agents by managing the PIP system
  • Entering data on the HRIS system.
  • Leave Management – advising staff on how to navigate the self-service portal, ensuring all leave applications are made on the system and where necessary validating authenticity of sick notes submitted by staff.
  • Deal with petty cash as and when required and ensure reconciliations are done at the end of the month.
  • Receive and process all expense claim forms and requests for payments.
  • Maintain cash payments book and update it on a regular basis by printing online bank statements.
  • To be responsible for banking of cheques, act as a bank agent to withdraw money for operational use and carry out any other bank errands required.
  • Provide assistance to the monthly management accounts processes.
  • Proper filing of all source documents in an orderly and systematic manner to ensure proper record keeping.
  • To be responsible for accurate asset tracking and ensuring all assets are labelled systematically and recorded in the asset register.
  •  Any other duty assigned to you


  • Proven 3-5 years of work experience in HR with strong Finance background·         
  • Proficiency in Microsoft Office Suite.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Excellent customer service attitude.
  • Certification in Office Management is a plus