Monitoring, Evaluation and Learning Participant Registration Officer

  • Mercy Corps
  • Moroto, Uganda
  • 09/06/2019
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Job Description

Monitoring, Evaluation and Learning Participant Registration Officer

Monitoring and Evaluation  Moroto, Uganda


*This is a 6 months role

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. 
Now, and for the future.

Program / Department Summary

Mercy Corps implements high quality- analytical work in tough environments. We’ve been operating in Uganda since 2006 and currently manage a range of programs in Acholi, West Nile and Karamoja sub-regions with funding from a host of donors. In October 2017, Mercy Corps was awarded a 5 year USAID/ Food for Peace- funded program working in 4 districts in Karamoja (Amudat, Moroto, Kotido and Kaabong), the Apolou Activity. The Activity goal “improved food and nutrition security” has four purposes with cross cutting themes of gender and youth and resilience:

  1. Inclusive and effective governance contributes to food and nutrition security
  2. Improved health and nutritional status of pregnant and lactating women, children under five, and adolescent girls
  3. Improved WASH conditions
  4. Adolescent girls, adolescent boys, women and men access diverse and secure livelihoods through improved capacities and strengthened market systems

Apolou is implemented by a consortium of actors led by Mercy Corps, including Save the Children, Whave Solutions, four local partners (KAPDA, NARWOA and Riam Riam) and Tufts University’s Feinstein International Centre (FIC).

General Position Summary

The Monitoring, Evaluation and Learning (MEL) Participant Registration Officer will work with the Mercy Corps Apolou Activity team to oversee and coordinate participant registration into Apolou’s Individual Participant Tracking System. The MEL Participant Registration Officer will be responsible for the management of a large team of enumerators (about 40) and the data quality/protection of all the individual participant’s information clustered at the household level. The MEL Participant Registration Officer will develop Standard Operation Procedures (SoPs) for the registration process and ensure smooth logistics of data collection.

Essential Job Responsibilities

Essential functions

  • Work closely with the Apolou team to ensure quality registration data
  • Provide oversight of all enumerators across four districts
  • Train enumerators on data collection tools
  • Establish data collection schedule across four districts
  • Develop standard operating procedures to ensure consistent data collection. Implement standards with enumerators.
  • Manage all logistics of data collection including hiring vehicles, enumerator payments, and daily movement schedules.
  • Analyze, map and verify data throughout the data collection process.
  • Other duties as assigned.

Finance & Compliance Management

  • Ensure compliance with donor and Mercy Corps regulations related to food security programming.


  • Ensure compliance with security procedures and policies as determined by country
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically 
    to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

Supervision of Enumerators


Reports Directly To: MEL Advisor
Works Directly With: MEL Officers, Activity Team Leads, Activity Team Members

Knowledge and Experience

  • Bachelor’s degree in management, statistics, economics, social science or related field. Master’s preferred
  • At least 1 years field experience in monitoring and evaluation of nutrition, food security, agricultural livelihoods or value chain development programs. With a minimum of 1 year management experience
  • Experience living and working in East Africa
  • Good understanding and skills at data management.
  • Strong computer literacy with a full knowledge of MS Office applications. Preferred experience with CommCare HQ.
  • Strong knowledge of mobile data collection tools and best practices. Experience with case management systems preferred.
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
  • Strong team coordination, listening, and consensus building skills.
  • Fluent in both spoken and written English.

Success Factors

The successful MEL Participant Registration Coordinator will combine exceptional management skills and experience in data collection. S/he will have an ability to think creatively about operationalizing and improving the M&E system of the program. S/he will have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills. Multi-tasking, prioritizing, problem solving and simultaneous attention to detail as well as strategic vision are essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. A good sense of humor and the ability to learn from mistakes also goes a long way!

Living Conditions / Environmental Conditions

The position is based in (Kotido or Moroto, Uganda). The region is secure with access to most basic amenities. Guest house accommodation will be provided.

Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all locations.

Fostering a diverse and open workplace is an important part of Mercy Corps’ vision.  Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.