CONSULTANT - SENIOR ACCOUNTANT/OFFICER

  • Living Goods
  • kampala,uganda
  • 05/02/2020
Contract   Management Jobs in Uganda

Job Description

A. OBJECTIVE

The main objective of this role is to collaborate the upcoming systems audit which will entail ledger reconciliations, data clean and migration as per adjusted chart of Accounts; but also, to give support in 2019 audit preparation and field work process, and Country 2020 budget alignment & dissemination. The function will also support standard month-end processes and related balance sheet reconciliations.

B. THE CONSULTANT’S RESPONSIBILITIES

This role will be on a 6 months consultancy basis, directly reporting in to the Chief Accountant and interacting majorly with the Systems’ auditors, Finance department staff, Country Functional Heads, and the Global Senior Consultant.  Detailed below are the responsibilities:

  1. ERP SYSTEMS AUDIT: (Reporting in to the Global Senior Consultant; partnering with the Chief Accountant & Financial accounting manager – internally, and the System auditors – Externally)
  • Support the mapping of the QB COA and Subledger to the revised COA and TOM subledgers
  • Prepare ledger reconciliations for the Fiscal years 2018 and 2019: ensuring all Receivable, Payables, Inventory, Asset Accounts are correctly recorded
  • Support the functional financial system audit of the ERP by attending to all requests from system auditors.  Being the main contact with the Global Accounting Specialist, system auditors, providing all needed data schedules; and aligning with any needs requests and reports to the Global Consultant
  • Support the documentation of the ERP data migration process: documenting the entire process – all computations and data movements, and workflow coordination
  • Conduct a data clean-up to align to an adjusted chart of accounts; ensure right coding of like accounts in the current chart with the adjusted chart of accounts.  Clearly documenting the matching of the charts
  1.  2019 AUDIT SUPPORT (Reporting in to the Chief Accountant and partnering with the Global Accounting Specialist and Country Finance Department staff)
  • Preparation of the FY2019 audit file and supporting schedules
  • Ensuring that Financial statements & all relevant schedules are prepared in the correct format and in time for the annual external audit for review by the Global Accounting Specialist and approval of the CFO
  • Support in the audit vouchering process & required modular schedule / listing reconciliations.  Listings for receivables and payables, etc.
  • Ensuring that all agreed audit adjustments are passed into the accounting system correctly. Generally reconciling with the auditors on a daily basis on handled tasks, clearly recording any suggested adjustments, and noting pending requests for the following day
  1. SUPPORT FUND SPECIFIC AUDITS
    • Provide support to the Global Finance team to support any donor specific audit requests
  1. COUNTRY 2020 BUDGET ALIGNMENT & DISSEMINATION (Reporting to the Chief Accountant & Partnering with the Financial Accounting Manager, Department Heads & Analytics team)
  • Support the preparation of the FY2020 budget in the budget template as dictated by Global
  1. ROUTINE OPERATIONAL PROCESSES (Reporting to the Chief Accountant and partnering with Supply Chain team, RMs & CHMs)
  • Support in the preparation of financial statements and management reports on a monthly basis; and as need arises.  Ensuring integrity of the GL by periodically reviewing ledger ending balances
  • Take on Tax schedules preparation; ensuring filling by the due dates.  This will entail working on monthly cashbook VAT and WHT schedules for filing on the URA portal
  • Give support in the Asset Register Maintenance; Assets reconciliations, engraving processes and dissemination by location.  Will work on reconciliation of the physical assets with those in the register, follow through on engraving of new assets, and disseminating the locational registers for decentralized monitoring
  • Give support where requested to the operations team in the daily operational tasks
  • Ensure that all required deliverables are as per set SLAs
  • Ensure adherence to the Financial Policies and Procedures by all parties; participating in the planned zoom calls to all teams to ensure awareness & adherence to set policies & procedures

C. SCOPE OF WORK 

  1. ERP SYSTEMS AUDIT:
  • Prepare ledger reconciliations for the Fiscal years 2018 and 2019
  • Support the documentation of the ERP data migration process
  • Conduct a data clean-up to align to an adjusted chart of accounts
  • Support the functional financial system audit of the ERP by attending to all requests from system auditors
  1.  2019 AUDIT SUPPORT
  • Support 2019 external audit process; working through 2019 GL & providing all needed schedules, listings and explanations during the audit
  • Ensuring that Financial statements & all relevant schedules are prepared in the correct format and in time for the annual external audit
  • Support in the audit vouchering process, & required modular schedule / listing reconciliations
  • Ensuring that all agreed audit adjustments are passed into the accounting system correctly
  1. COUNTRY 2020 BUDGET ALIGNMENT & DISSEMINATION
  • Review the Country 2020 Budget for alignment with new COA & other dimensions values
  • Draw out departmental budgets from the Country budget and align to the Country workplan; working together with the country analytics team
  • Follow through on the system input of the approved Country Budget
  1. ROUTINE OPERATIONAL PROCESSES
  • Support in the preparation of financial statements and management reports on a monthly basis; and as need arises
  • Take on Tax schedules preparation & filling by the due dates
  • Give support in the Asset Register Maintenance; Assets reconciliations, engraving processes and dissemination by location
  • Give support where requested to the operations team
  • Ensure that all required deliverables are as per set SLAs
  • Ensure adherence to the Financial Policies and Procedures by all parties

D. DELIVERABLES

The Consultant will deliver:

  1. Reconciled GLs for FY 2018 & 2019
  2. Aligned 2018 & 2019 Trial Balance to the adjusted Chart of Accounts
  3. Audit trail documentation capturing details for Data migration
  4. 2019 General Ledger Accounts listings supporting ending balances on the Trail Balance
  5. 2019 Accounts Payable, Receivable & Assets schedule for the external audit
  6. List of all agreed upon 2019 audit adjustments
  7. Capture of 2020 Budget in the ERP
  8. Alignment of 2020 approved budget with the Country Workplan
  9. Preparation of monthly Financial Statements
  10. Monthly statutory schedules especially VAT & WHT
  11. Updated Asset Register; with locations captured and all assets engraved, and
  12. Physical Assets reconciled & matched in the ERP

E. CONSULTANT QUALIFICATIONS

At least 3 years’ experience in a senior supervisory role and at least 3 years post articles/CPA working experience Should have an Accounting/Business Degree, and full membership with Certified Public Accountant (CPA) and or Association of Chartered Certified accountant (ACCA).  S/he will be required to have good Interpersonal Skills, Administrative skills, Communication Skills, Team leader/player, Computer usage – good with spreadsheets (Accounting software), Reporting & Analytical Skills, Multi-tasker & meeting deadlines, Accounting book keeping skills, Resourceful, Flexible and pays attention to details.

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