PERSONAL SECRETARY [SPECIAL GRADE

  • Public Service Commission
  • Kampala, Uganda
  • 05/11/2020
  Government Jobs in Uganda Secretary Jobs in Uganda

Description

Job Details

(PERSONAL SECRETARY [SPECIAL GRADE] )

THE REPUBLIC OF UGANDA

 PUBLIC SERVICE COMMISSION

GRADUATE RECRUITMENT EXERCISE (GRE)

Applications are invited from suitably qualified Ugandans to fill the vacant posts currently available in Government Ministries, Departments and Agencies.  Applications should be filled ON-LINE not later than 2nd December, 2020. The e-recruitment system can be accessed on https://vacancies.psc.go.ug/ors

 Applicants are advised to: -

  1. a) Apply ON-LINE;
  2. b)Scan, attach and submit on-line recent passport size photograph and relevant documents

(‘O’ Level, ‘A’ Level, Degree Transcript and Certificates only);

  1. c)Each attachment must not exceed a limit of 1MB and only Portable Document Format (PDF) is allowed;

Application Process:

  1. a) Visit the website  https://vacancies.psc.go.ug/ors
  2. b)Click and Register as a new User to create your account and complete your profile (starting with your bio data moving downwards).
  3. c)If you already have an account, simply sign in and update your profile.
  4. d)Click on Jobs then Advertised Jobs in the menu.  Select the Advert to view the jobs therein.
  5. e)Click on the job from the list of advertised jobs.
  6. f)View the job details and click apply.
  7. g)Review your application and submit.
  8. h)You can only apply for one (1) post. Applying for more than one (1) post will lead to disqualification. 

Emphasis: -

  1. a)     Only On-line applications on the e-recruitment system will be considered.
  2. b)Candidates shortlisted for Interviews will be contacted. 
  3. c)    Candidates shortlisted for Oral Interviews shall be required to bring along with them certified copies of original academic documents (O and A level certificates, the Degree Transcript and Certificates) and a valid identify card.
  4. d)   Serving Officers already appointed in the Public Service shall not be considered for entry level posts under this GRE advert;
  5. e)     Applicants who shall not hear from the Public Service Commission on completion of the selection process should consider themselves unsuccessful.
  6. f)In case of any inquiry, call Tel. No.0414-237671 or 0414-254271 or 0414-342279 or send an e-mail to vacancies@psc.go.ug

 Applicants should, among others, have the following competencies:

 Ethics and integrity; interpersonal, communication and computer skills; ability to adapt to multi-cultural settings; effective organizational and planning skills; time management skills; technical skills; report writing skills; negotiation skills; capacity for teamwork; innovation and concern for results, quality and standards.

Ministry/DepartmentMinistry Of Public ServicePostPERSONAL SECRETARY [SPECIAL GRADE]ScaleU4Vacancies1ReferenceHRM 147/286/01Minimum Age21Maximum AgeMinimum QualificationApplicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.Working ExperienceDuties
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-

-      Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;

-      Taking dictation, transcribing and presenting accurate and error free work;

-      Attending to callers, either in person or on telephone;

-      Ensuring timely responses to enquiries and correspondences to and from the office;

-      Receiving incoming mail and supervising the dispatch of outgoing mail;

-      Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;

-      Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;

-      Drafting letters of routine in nature;

-      Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;

-      Any other duties as may be assigned from time to time.

Learn more...

Application deadline

02/12/2020

Tags

Jobs in Uganda, Government Jobs in Uganda, Secretarial Studies Jobs in Uganda, Office and Information Management Jobs in Uganda

We do not ask for any fees (refundable or non-refundable) at any stage of the job application and or recruitment process. We, therefore, appeal to job seekers not to respond to any such requests.

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