Assistant Accountant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position contributes to this goal by providing timely and reliable information, maintains accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the designated Programme Area.

Dimensions of the Role

• Responsible for capturing financial data into the system

Accountabilities

1. Cash Disbursement

• Reconcile the receipt record with cash receipts and the bank deposit slip 
• Prepare and enter Journal entries into SAP for cash receipts and inter-company charges
• Prepare cheques, mobile money and Business on line payments
• Stamp payment vouchers and all supporting documents as ’paid’ as per the Uganda operation Manual.
• Enter all transactions into SAP as per Plan International’s financial procedures
• Prepare fund transfer request for the Program area
• Create new vendor bank account details on business online 

2. Record Management

• Maintain payment Voucher files in numerical order.
• Keep proper custody of the embossing machine and paid stamps
• Prepare sampled audit vouchers for review and file back

3. Reporting

• Generate detailed transaction report (smart list) for program staffs to support review of payments on their projects.
• Reconcile inter-company charges  with finance at country office 

Dealing with Problems:

• Having to make payments for a PO and later finding that the code is not yet entered in SAP.

Key relationships

• Program Area Accountant: - Working hand in hand towards producing reliable information by maintaining record of financial transaction for the designated PU.
• All PA staffs:-  Daily handling of their requests for payment 

Technical expertise, skills and knowledge

• Bachelors (Hons) degree in Commerce or Business Administration with accounting major
• Part professional qualification in accountancy e.g. CPA or ACCA,

Skills

• A minimum of 2 years working experience as an Assistant Accountant in a busy organization
• Computer literate with ability to work with spreadsheets
• Experience working with an NGO will be an added advantage
• Knowledge of an accounting software package such as SUN, Tally, Sage desirable

Behaviors 

• Interest in addressing children, family and community development issues
• High level of integrity and accuracy
• Committed to meeting deadlines
• Team player 

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Typical office environment

Level of contact with children

• Occasional interaction with children

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Safeguarding Children and Young People Policy that every staff is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people:

Additional Responsibilities:

Child Protection Policy Responsibilities (mandatory for all staff)

• Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues. 
• Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
• Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the child protection policy. Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.

10 Sponsorship Commitments Responsibilities

• Understand the sponsorship commitments and support Plan International Uganda team at all times to work with them and meet the commitment to SCs and sponsors.

Type of Role: 1 year fixed term Renewable

Grade: B

 Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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