The Procurement Manager leads and manages the Projects procurement services for SSCS in Uganda. The position is primarily responsible for, but not limited to, ensuring that MSH/SSCS procurement in Uganda are functioning efficiently and effectively, and aligned to support attainment of project results and client expectations as per USAID rules and Regulations. As supervisor for procurement staff, ensures that they follow core systems in procuring goods and services in compliance with MSH procurement policies and procedures. S/he ensures that the department operates as a cohesive, neutral, functional unit that provides high-quality, responsive, timely and cost-effective services in implementation of the project within the framework of local laws, MSH policies and standard operating procedures, and donor requirements.
SPECIFIC RESPONSIBILITIES -(80%)
1. Lead and Manage procurement of all Project equipment, goods, Supplies and services, are conducted as per USAID’s Rules and regulations and MSH Procurement Policies. Establish and monitor on a regular key procurement performance indicator, a to ensure timeliness, efficiency.
2. Develop and execute responsive procurement systems as per MSH and USAID rules and regulations (for office management, procurement and logistics, inventory records, IT services, workshops, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements to ensure all projects receive proper support.
3. Liaise with the Accounting Manager in timely tracking of all commitments/accruals and ensure they are correctly recorded in Quickbooks and Produce weekly, monthly and quarterly updates for key management decision making on major procurement issues.
4. Establish and monitor key procurement performance indicators that achieve efficiency, effectiveness, timeliness and responsiveness to program needs.
5. Develop and analyses monthly procurement reports, follow up on arising issues to monitor procurement performance and take corrective action in a timely manner.
6. Lead and Maintain and updated Purchase Order log/Tracker and provide regular updates on status of procurements.
7. Participate in risk register development and implementation and take proactive steps to mitigate risks within operational functions.
8. Engage with the Programme Leads on the development of the Detail Annual Procurement Plans providing key procurement components in collaboration with all other procurement staff as well as leading on the implementation, monitoring and reporting of the procurement progress
9. Coordinates with the Global Central Procurement Team on all international procurements when necessary and manages importation and customs clearance.
10. Maintain and update the supplier database which is able to adequately serve the needs of the country programme and effectively manage suppliers to ensure timely delivery of the requested supplies.
11. Oversees open and closed tender procedures and performs comprehensive analysis in close liaison the respective procurement committee members on a case by case basis and in line with the Operations Manual and local Procurement SOP and Manage and oversee procurement contracts including troubleshooting, negotiation and supplier performance management.
12. Lead and ensure procurement Work Flow processes are accurate, and that these are translated into Service Level Agreements which respond to the needs of Projects/Programs.
13. Supervise all Procurement staff and ensure that the team is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards,training, coaching and career development support).
14. Ensure staff actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
15. Contribute to maintaining teamwork, discipline sound work relationships and productivity.
16. Ensure that unit staff charge their time to the different Programs/Projects/Country Office in a manner which accurately reflects their level of effort
1. An advanced degree in business administration, or other relevant discipline or equivalent experience.
2. At least 7-10 years’ experience managing operations of development programs.
3. Experience managing USG-funded programs with significant operations management experience, preferably in Uganda with regional field experience, strongly preferred.
4. Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
5. Proven leadership and capacity in negotiation and conflict management.
6. Demonstrated experience to provide technical assistance to organization and conduct trainings.
7. Excellent oral and written communication skills with fluency in English. Proficient computer skills.
8. Experience in maintaining excellent communication with Headquarters.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan