Procurement Officer

  • IRC International Rescue Committee Uganda
  • Kampala, Uganda
  • 05/04/2021
Full time, Regular Position NGO Jobs in Uganda Purchasing-Procurement Jobs in Uganda

Description

Procurement Officer

Uganda
 
 

Requisition ID: req14125

Job Title: Procurement Officer

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Uganda

Job Description

 

The International Rescue Committee (IRC) is an international non-governmental organization founded in 1933. IRC works in 28 countries providing relief, protection, and resettlement assistance to refugees and displaced populations.  IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and Development, Economic Recovery and Development, Health and Women Protection and Empowerment. IRC Uganda has a head office in Kampala, field offices in Kitgum, Moroto, Yumbe, Imvepi, Kiryandongo and Kyaka II.

 Scope of Work:

Reporting to the Supply Chain Manager, the Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Kampala. He / She must have the ability to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

 Duties and Responsibilities

  • Implements and maintains standard IRC procurement policies and procedures.
  • Ensures that procurement is carried out in accordance with the IRC and donor-specific policies.
  • Attends all the procurement committee meetings.
  • Coordinates with Finance, Admin and Program departments to ensure integrated internal controls, timely payment of vendors and up to date auditable documentation.
  • Ensure that a transparent and responsive procurement process is implemented and maintained.
  • Maintains communication, coordination and planning with the relevant requesting staff / Programs concerning the order and delivery of supplies.
  • Ensures that all supplies, services and equipment required are delivered in time.
  • Establishes and maintains ethical, professional working relationships with suppliers.
  • Maintains up to date supplier information for regularly purchased items and keeps advised of current local market conditions.
  • Supports and provides appropriate trainings for procurement and program staff as need arises.
  • Manages and supervises Procurement staff (Assistant etc.)
  • Advises the Supply Chain manager of procurement-specific issues and/or improvements.
  • Performs any other duties or tasks assigned or delegated by the Supply Chain Coordinator.

Expected Deliverables:

  • Provide timely, standard monthly reports to the Supply Manager.
  • Generate and maintain an IRC MPA/MSA Vendor database.
  • Generate and maintain comprehensive price lists for goods, services and equipment purchased by IRC and share them with all field staff on weekly basis
  • Produce routine cash or payment projections for Supply Chain Manager and Finance.
  • Make sure the BvA system Purchase Requests are accurately tracked and updated to help in generating the right BvA
  • Produce routine purchase status reports for Supply Chain Manager, Programs and Finance.
  • Maintain the IRC Purchase Request Tracking & Metrics system and submit routine reports to the Supply Chain Manager.

 

Qualifications

 

  • Bachelor’s Degree in Procurement and Logistics Management or an equivalent in any related field of study
  • Minimum three (3) years’ work experience in procurement with at least one year in a supervisory role
  • Good knowledge of generic procurement procedures and practices with familiarity of major donor and local regulations/laws (NGO or IRC experience is an added advantage).
  • Holder of a valid drivers' license
  • Proficiency in English (ie both oral and written)
  • Good computer Knowledge in Microsoft word and excel especially spreadsheets

Please note: Deadline for receiving applications is April 20th 2021.

 

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners and colleagues from diverse backgrounds. You can read more about the IRC’s commitment to client responsiveness here: https://www.rescue.org/resource/client-responsiveness-introduction-and-faq

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We do not ask for any fees (refundable or non-refundable) at any stage of the job application and or recruitment process. We, therefore, appeal to job seekers not to respond to any such requests.

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