Executive Assistant/Personal Assistant

UGX1,500,000 - UGX2,500,000 monthly
  • Aesthetic designs
  • Kingdom Kampala, Nile Avenue, Kampala, Uganda
  • 14/07/2021
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Description

  • Since its inception Aesthetic Group, has seen a rapid growth and now has 3 registered offices worldwide namely in London, Mumbai and Kampala.
    • Aesthetic Designs has designed and delivered over 10million sqft in the last 3 decades and has over 1.8million sqft of on-going projects and won numerous awards for the same. Projects include projects in Kenya, Uganda, UK, USA, Malaysia, India, Yemen, UAE, Hong Kong.

  • The Kampala Office was established in 2018 and since we have been studying the market and the urban development trends in Uganda. We are now ready to be an integral part of Uganda's development by contributing our expertise in Sustainable building designs pushing the housing envelop even further.

  • We have set are vision for Uganda, it’s a big vision and we plan to achieve it one building at a time, or as we like to say, “ONE STORY AT A TIME.” as each project is unique and has unique challenges to address, the process is as critical as the final product.

  •  Aesthetic Designs Uganda LTD is searching for a very proactive and extremely detail-oriented Executive Assistant/Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work ethic.

  • This position reports directly to the CEO and is responsible for all business and personal related duties as delegated by the CEO.

  • This position will primarily provide comprehensive assistance to the CEO so he may focus on his primary responsibilities and maximize his time and effectiveness (i.e. responsible for a wide variety of administrative support duties).

  • Aesthetic Designs offers highly competitive compensation based on experience, talent, skill, expertise, knowledge, proven capabilities, Professionalism and potential capabilities. 

Level of Experience

Mid-level

Job Responsibilities

  • Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.

  • Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.

  • Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.

  • Manage and coordinate travel for both business and personal arrangements.

  • familiar with all aspects of the business.

  • Assist in screening calls, email, transmittals, and visitors.

  • Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.

    Coordinate onsite meetings, luncheons, coffees, in-house events.

  • Assist in file organization via Dropbox/Google Drive/slack etc.

  • Assist in CRM input and edit (customer relation management).

  • Coordinate direct email campaigns (or ability to learn email campaigning).

  • Coordinate the hosting of in-house events.

  • Greet and check-in clients and other guests for meetings and events.

  • Perform variety of office and personal errands.

  • Coordinate and manage vendors and contractors at office and/or residence.

  • Conduct ad-hoc research.

  • Draft simple spreadsheets.

  • Followup with Other Branch offices and prepare joint meeting schedules.
  • Discretion and trustworthiness: you will often be party of confidential information.
  • Tact and diplomacy

Reports to

CEO

Application deadline

10/07/2021

We do not ask for any fees (refundable or non-refundable) at any stage of the job application and or recruitment process. We, therefore, appeal to job seekers not to respond to any such requests.

Yes