Position: Director of Finance and Administration - Proposal

  • University Research Co., LLC (URC)
  • Kampala, Uganda
  • 05/10/2021
Full time, Regular Position Accounting Jobs in Uganda Finance Jobs in Uganda NGO Jobs in Uganda

Description

Salary: Commensurate with required experience and qualifications
Travel: Regular visits to work locations within Uganda and occasional trips abroad will be expected
 
University Research Co., LLC (URC)
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.
Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.
URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).
 
Project Overview:
The anticipated Uganda Malaria Control Activity will strengthen the local capacity for malaria prevention and treatment, as well as ownership of health issues at the community and household levels. The project will also maintain gains made at the health facility level in focus districts. This activity will also seek to improve private sector engagement and surveillance and strengthen the existing linkages between community health services/community-level leadership and facilities/District Health Teams to increase the ability to prevent, detect, and treat malaria in households. 
 
Position Summary: 
The Director of Finance & Administration is responsible for overall financial management, compliance, grants administration, human resources and operations oversight. S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the project. S/he is also responsible for donor compliance mainly for finance and operations. S/he will be ultimately responsible for running smooth, efficient, and compliant project operations. 
 
S/he reports directly to the Chief of Party and will be a member of the project’s Senior Management Team (SMT).   
 
Responsibilities: 
Leadership and Management 
  • Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project; 
  • Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development. 
  • Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall project budget); 
  • Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination; 
  • Provide guidance to and overall supervision of the project finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams; 
  • Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures; 
  • Monitor the security situation and oversee implementation of security measures, including appropriate reporting; 
  • Travel to field offices to provide technical assistance and oversight; 
  • Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation; 
  • Ensure that project offices are effectively managed and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support. 
Financial 
  • Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, e-draws etc. 
  • Review the finance policies and procedures to ensure efficiency and effectiveness; 
  • Direct the timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements; 
  • Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities. 
  • Provide the project management team with monthly financial reports including overall project budget status (budget tracker), work plan budgets status and ensuring potential issues are identified and addressed; 
  • Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates; 
  • Perform final financial reviews of budgets prior to approval and submission.  
  • Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices. 
  • Work with project management to develop and implement strong systems of internal controls and ensure general management of risk and control environment. 
 Sub-award Management Oversight 
  • Ensure adequate sub-award development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards; 
  • Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations; 
  • Monitor the timely submission of accurate financial and activity reporting by sub-award recipients. 
  • Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations 
Operations Systems Quality Oversight 
  • Assess and monitor compliance with company and donor operational policies and procedures through field visits and reports reviews; 
  • Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter; 
  • Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted; 
  • Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending. 
 Required Qualifications: 
  • MBA or Master’s degree in Management or Finance 
  • At least 10 years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience. 
  • Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology (ICT), and project management processes; 
  • Significant experience in financial monitoring, budget systems, and internal controls. 
  • Experience managing and monitoring sub-awards, including international and local partners; 
  • Excellent oral and written communication skills; 
  • Fluency in French & English required; 
  • Demonstrated strong analytical, interpersonal and multi-tasking skills. 
  • Excellent leadership skills and demonstrated ability to manage and work effectively in team situations. 
  • Proven ability to prepare budgets, contract/sub-contracts and donor financial reports. 
  • Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues. 
  • Ability to travel regularly to program locations; 
  • Excellent computer skills particularly Microsoft Office applications, accounting software such as QuickBooks and internet skills.  
  • Experience in Uganda is desirable. 
Please note: this position is contingent upon securing award. 
 
To Apply:  
For immediate consideration, please visit URC’s Career Opportunities page at www.urc-chs.com/careers.  
 
You must upload your CV/Résumé and your Cover Letter where indicated. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well.   
 
Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest. 
URC is an E-Verify Employer  
URC is proud to be an Equal Employment Opportunity employer. 
We value and seek diversity in our workforce. 

Reports to

Chief of Party

Tags

Jobs in Uganda, NGO Jobs, Finace Jobs, Accounting

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